MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF JANUARY 4, 2010

 

The annual reorganization and first monthly meeting of the Potter Township Board of Supervisors was held on Monday, January 4, 2010 in the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron Sweitzer present.  Also attending were Solicitor Robert Rayman, Zoning Officer Jeff McClellan, Road Superintendent Budd Brooks, and Secretary/Treas. Brenda Burd. 

 

Others attending: David Hege, Mike Bloom, Sam Lush, Mick Rowles, John R. Zerby, Chuck Herr, Pam Winter, Ann Glaser, Sandra Rishel, and Lisa Miller.

 

At 7:00 P.M. Mr. Sharer asked everyone to stand and pledge allegiance to the flag after which he turned the meeting over to Solicitor Rayman for elections of Chairman.  Mr. Rayman asked for nominations for Chair:

Jake Tanis nominated Tom Sharer, seconded by Dick Decker.  Bob Corman nominated Ron Sweitzer, which died for lack of second.  Vote for Chair:  Mr. Tanis, Mr. Decker, Mr. Sweitzer and Mr. Sharer voted aye, Mr. Corman voted nay; vote carried.  Chairman is Tom Sharer.

 

At 7:05 P.M. Mr. Rayman turned the meeting over to Mr. Sharer. 

 

Nominations for Vice Chair:  Bob Corman nominated Ron Sweitzer, seconded by Jake Tanis – Dick nominated Jake Tanis, seconded by Tom Sharer.  Vote for Ron:  Mr. Corman, Mr. Tanis, Mr. Sweitzer and Mr. Sharer voted aye – vote carried.  Vice Chair is Ron Sweitzer.

 

Secretary/Treasurer is Brenda Burd on a motion by Mr. Tanis, seconded by Mr. Decker, vote carried.

Road Superintendent is Budd Brooks on a motion by Mr. Corman, seconded by Mr. Sweitzer, vote carried.

Solicitor is Robert Rayman on a motion by Mr. Sweitzer, seconded by Mr. Decker, vote carried.

Earned Income Tax Collector is Brenda Hile on a motion by Mr. Decker, seconded by Mr. Corman, vote carried.

Certified Public Accountant is ParenteBeard (Rick Bair)

Open Records Officer is Brenda Burd

SEO-Primary is Charles Herr with fee schedule

SEO-1st Alternate is Pam Winter

SEO-2nd Alternate is Stanley Wallace

·         The above 5-line items approved on a motion by Mr. Corman, seconded by Mr. Sweitzer, vote carried.

Sewage Management Program Enforcement – Charles Herr

Sewage Management Program Administration – Jeff McClellan

·         Above 2-line items approved on a motion by Mr. Corman, seconded by Mr. Sweitzer, vote carried.

Engineer-Primary is Don Franson with fee schedule

Engineer-Alternate – ELA Group  

Bank-Primary is Jersey Shore State Bank (All current accounts and all current Certificates of Deposit)

Bank-Secondary is First National (Escrow accounts)

·         Above 4-line items approved on a motion by Mr. Sweitzer, seconded by Mr. Corman, vote carried.

Check signatures 3-on each check (2-originals & 1-stamped)

Liquid Fuels check signatures (3-originals required)

Check Signatories – Chair or Vice Chair and Treasurer

Treasurer’s Bond is $1-million

·         Above 4-line items are procedure and not necessary to be on this list

Vacancy Board is Melicent Sammis

Zoning Hearing Board Solicitor is James Rayback

Alternate Zoning Officer (for conflict) is Charles Herr

·         Above 3-line items approved on motion by Mr. Decker, seconded by Mr. Sweitzer, vote carried.

 

(re-organization continued)

Penns Valley Regional Planning Commission is Ron Sweitzer (2-year term) on a motion by Mr. Decker, second by Mr. Sharer, vote carried.

Spring Creek Watershed Commission Rep is Ann Glaser

Spring Creek Watershed Commission Alternate is Bill Fleckenstein

Fire Tax Committee Reps are Jake Tanis (a check signer) and Dennis Foust

·         Above 3-line items approved on motion by Mr. Sweitzer, seconded by Mr. Decker, vote carried.

Act 32 – EIT Committee-Tom Sharer, delegate, Brenda Hile Alternate.  For record only, appointments are covered by Resolution.

 2010 Meeting Dates, Time & Place:  The 1st & 2nd Monday of every month at 7:00 P.M. at Township Building, 124 Short Rd, except July & September – previously established, approved and advertised.

Fee in-lieu-of parkland (approved 3/13/06) will remain at $1,250-it’s on the Schedule of Fees and not necessary on this list.

Mileage reimbursement for 2010:  50¢ per mile per IRS – effective 1/1/2010

 

At 7:30 P.M. the regular meeting was called to order. 

 

Citizen’s Concerns

John Zerby commented on the inaccuracy of the parkland survey done by Tri-Municipal and the misleading CDT article. 

 

Approval of the Minutes of 12/14/09

Minutes of the December 14, 2009 were approved on a motion by Mr. Corman with several corrections: 1. Citizen’s Concerns-Ms. Sammis …discussing the matter with him & get the consent of the other land owners affected; 2. CCP-Eric’s report-They agreed he can attend the second monthly meeting if needed; 3. Fire Co. Report-Discussed and agreed all insurances should be paid from…., motion as corrected was seconded by Mr. Sweitzer, carried unanimously.

 

Charles Herr  Sewage Management Program

Presented paper/information on how the sewage management plan will operate and explained his, Pam’s and Jeff’s duties.   He presented Resolution #2 on steel tanks & cesspools which Bob Rayman has reviewed and approved.  Mr. Corman made a motion to approve Resolution #2, seconded by Mr. Sweitzer, carried unanimously. 

 

Mike Bloom – CCMPO safety priorities

Discussed safety improvements priorities for SR 322 corridor.  They decided the next priority would be a combination of Item K. (improve sight distance at Cider Press Road) & Item L. (improve profile at crest vertical curve with no sight distance & has crash history), but if they can’t be combined, then use Item K.  Mr. Bloom will see what he can do & suggested they visit www.ccmpo.net

 

Dave Hege, Township Emergency Management Coordinator

Reported our Emergency Operating Plan was done in 2002.  The plan needs reviewed annually and re-written every 2-years.  He’s sketching a new plan with PEMA templates and asked permission to do whatever necessary to prepare it.  Permission was given by motion by Mr. Corman, seconded by Mr. Sweitzer, carried unanimously.

 

Country Club Park Report – Preconstruction Conference

·         Mr. Decker said he attended the conference and his concern was the drilling contractor who intended to put their muddy drilling water into a sinkhole. When Dick expressed concerns they agreed to put a settling basin in to clear the water first.

·         The Board did not want to pass the Resolution or sign the Highway Restoration & Maintenance Bond for Harger Utility without explanation from Mr. Lundy.

·         Eric Lundy’s monthly report was distributed.

 

Subdivisions – none

 

Zoning Officer’s Report – Jeff McClellan

·         Mr. McClellan reported he issued only a logging permit in December.

·         Presented Resolution #1 Schedule of Fees for approval.  Mr. Corman made a motion to approve as presented, seconded by Mr. Sweitzer, carried unanimously.

·         Reported his office needs for the sewage program; a computer, printer, dedicated phone line & map rack.  It’s already budgeted, purchase the equipment.

·         He brought up the phone problem issue when ‘forwarding’ from a Comcast land line to Nextel. They blame each other for the issue.  Mr. Rowles suggested we call and tell them to check the trunking, which may not be lined up correctly.

 

Secretary’s Report

·         Presented the Audit objectives for 12/31/09 from Rick Bair.  Chair signed.

·         Asked permission to do a Criminal Record check with a $10 fee on our EMC as required by the State and County.  Motion to approve by Mr. Corman, seconded by Mr Sweitzer, carried unanimously.

·         Reported receiving a letter from DEP that our 2008 application for reimbursement of $9,107 was reduced to 42.5% or $3,870 which we will receive for act 537 sewage enforcement.

·         Reported receiving a fully executed copy of Park & Ride Amendment to the Lease Agreement with the Legion.

·         Reported receiving “Wells & Boreholes” Model Ordinance from Spring Creek Watershed Commission for the township to consider adopting.  Mr. Decker took the Ordinance to review with the Planning Commission.

·         Reported receiving the Highway Occupancy Permit from PennDOT for the Park & Ride Facility which I filed.

·         Reported receiving notice from Capital Administrators that our Vision coverage rates will increase 3/1/10 from $5.49 to $5.76 for employee and $10.96 to $11.51 for employee/spouse coverage.

·         Reported LeDon Young called to say she emailed an announcement for the round barn celebration and asked if we’d put it on our web site.  

 

Old Business

·         Old 144 road name change – Ms. Sammis is working on

·         Brenda presented Resolution #3 of 2010 setting tapping fees for Country Club Park Sewage Treatment Plant; Capacity Tapping Fee $2,759.67 and Special Purpose Part $3,000.00.  Mr. Sweitzer made a motion to approve, seconded by Mr. Decker, all five voted for.

·         Brenda presented Resolution #4 of 2010 setting water service, tapping fees and other fees; Water system tapping fee $1,108.08.  Mr. Corman made a motion to approve, seconded by Mr. Sweitzer, all five voted for.

·         Mr. Corman made a motion to establish a public hearing on the proposed Wind Ordinance, seconded by Mr. Decker, carried unanimously.  Date is set for February 8, 2010.

·         Mr. Sweitzer asked if we received further information from ELA on the Tri-Municipal bill he questioned.  No, but Mr. Sharer pulled a bill out and read the information from the heading of the bill describing what they did.

 

New Business

·         Mr. Sharer handed out a map of the proposed Tri Municipal master plan.  Next meeting is 1/19/10 at the Lions Club at 7:00 p.m.

·         Mr. Sharer handed out Farm Show information.

·         Mr. Sharer spoke with Mr. McClellan about a tracking system for ‘renters’ for Per Capita tax.  Mr. McClellan will review & present something to the Board.

Open Discussion

Sam Lush explained their activities at their barn in the past month.

 

At 8:33 p.m. the meeting was recessed for an executive session on a legal issue.

 

At 9:00 p.m. the executive session was closed and the regular meeting reconvened. Mr. Corman said he will write a draft letter to PennDOT recommending to them that we go back to the original agreement we had that the Township sees all HOP applications – they had agreed to let us see all applications in the Township before processing.

     

Adjourn

At 9:03 p.m. Mr. Decker made a motion to adjourn, seconded by Mr. Sweitzer, meeting adjourned.

 

Respectfully submitted,

 

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

CCP – Country Club Park

SEO – Sewage Enforcement Officer

CDT – Centre Daily Times

EIT – Earned Income tax

CCMPO – Centre County Metropolitan Planning Organization

PEMA – PA Emergency Management Association

EMC – Emergency Management Coordinator

DEP – PA Department of Environmental Resources

HOP – Highway Occupancy Permit

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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