MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF NOVEMBER 9, 2009

The regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, November 9, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending. Also attending were Road Superintendent Budd Brooks, Solicitor Robert Rayman and Secretary/Treas. Brenda Burd.

Also in attendance were David Tshudy, Esq., Robert Miller, Galen Dreibelbis, Andy Freeman, Stan Wallace, Karen Weiss, Don Franson, PE, Chuck Gambone, Tommy Songer, Mary Ellen Whalen, Kathy Mothersbaugh, Binky Lush, Sandra Rishel, and Todd Bowersox.

At 7:00 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order.

Approval of the minutes

· Minutes of November 2, 2009 were approved on a motion by Mr. Decker, seconded by Mr. Tanis with a comment by Mr. Corman that on page 3, I should say …bill Potter and Gregg the remaining 2/3 equally, carried unanimously.

· Treasurer’s Report of October 31, 2009 Mr. Sharer commented on the Payroll account closure to which the Secretary said it is on her agenda, Mr. Corman made a motion to approve as presented, seconded by Mr. Sweitzer, carried unanimously.

Citizen’s Concerns

· Tommy Songer reported the Shaner Baseball field is for sale in case the Township is interested in the property. The asking price is $845,000.00. Mr. Corman said he has spoken with Mr. Pasquinelli about attending a meeting with the Township to explain options for them.

Greg Kausch – Amendment to Park & Ride Lease Agreement; Township and Legion.

Mr. Kausch told Brenda he has not yet heard from the Legion. Mr. Rayman has reviewed the amendment and it is okay to sign when Greg gets the okay from the Legion.

Planning Commission – Dick Decker

· Reported they reviewed the Dashem subdivision.

· They continue to review some minor zoning revisions.

· They are reviewing some draft Ordinances on small wind facilities.

CCP – by Karen Weiss

· Ms. Weiss said since the bid opening we are waiting to hear from PennVest before issuing Notice to Proceed. We are also waiting for a Letter of No Prejudice.

· Brenda presented the revised H2O Grant Agreement for $1.134 million for signatures. Mr. Sweitzer made a motion to sign, seconded by Mr. Tanis, carried unanimously. Chairman and Secretary signed.

· Ms. Weiss said we need to provide a Certificate of Insurance naming The Commonwealth Financing Authority (CFA) as additional insured. Brenda will follow through on this.

· Ms. Weiss reported Jens Damgaard recommends a separate checking account for these funds.

· Ms. Weiss said CFA does not accept ‘Single Audits’ for state funded agreements and we may need to hire a CPA to audit this account. She was advised a CPA does audit our books. She said within 120-days of the project completion, a CPA needs to look at the books and be sure all documents are in place and all administrative records will need to be kept for a 5-year minimum.

CCP continued

· For the Meadows. Dave Tshudy, Esq. who has been working with UHS, the Engineer & the Township questioned the 76,000 gal per day. Bob Rayman agreed the 76,000 is unrealistic since maximum capacity is 35,000 and asked the Board to postpone a decision on a tapping fee until he can speak with Eric Lundy. Mr. Tshudy said 27,000 gal. in this formula would be acceptable. They also disagree on the right-of-way.

· Bob Rayman suggested they tell Mr. Seed of UHS, to give us a license agreement to use the existing right-of-way for now but in that agreement it should say if that is ever taken away, you will have to provide us another access. Bob Miller said he believes they could live with that.

· Mr. Rayman said we have two issues on the table tonight:

1-an Ordinance approving the borrowing and,

2-a commitment letter to JSSBank saying we accept their loan conditions. Mr. Sharer presented Ordinance #4-2009 for approval. Mr. Sweitzer made that motion, seconded by Mr. Decker, carried unanimously. Mr. Sharer asked for a motion to accept the commitment letter for JSSBank – Ron made a motion, seconded by Mr. Decker, carried unanimously. The Chair and Secretary will sign the paperwork after the meeting.

Subdivisions

· Stan Wallace, Galen Dreibelbis and Andy Freeman for CCP preliminary road designs. The first step is to fix the roads. A plan was prepared, Don Franson has reviewed it and made some changes. They can’t do Phase II unless the Township takes over the roads. They want a commitment from the Township and Mr. Rayman suggested they complete a Memorandum of Understanding that if the developers do ‘such & such’ the township will consider taking over the roads. Mr. Franson reported the stormwater plan is not up to the needs and said he’d like new pavement 20-ft wide with 2-ft gravel shoulders. Plans show they will bring all roads up to standards and then there will be no parking along the roads. There are several pipes in the roads that need replaced which are not yet on the plans. The developers agreed to replace the pipes on Ridge and Valley Roads if they are bad. Mr. Dreibelbis reported they are close to purchasing Phase II. Mr. Dreibelbis wants edu’s for Phase II; they also need water & sewer for Phase II and already have a proposal on a water upgrade with a consulting firm. If they spend alot money on our old infrastructure, they’d like some relief consideration.

· Mr. Sharer asked Mr. Franson to provide a recommendation on road sureties; and told Mr. Dreibelbis a Memorandum of Understanding can be done.

· Budd had the Liquid Fuels representative review the plans and his only comment was to be sure the old pavement is taken out.

· Stan Wallace for Montminy Subdivision Mr. Wallace presented the Montminy easement for approval. Mr. Rayman has reviewed and approved the easement. Mr. Corman made a motion to approve, seconded by Mr. Sweitzer, carried unanimously. Easement was signed.

Solicitor’s Report – Bob Rayman

· Reported Country Club Park, Park & Ride and tapping fees that were on his report were already discussed.

· Mr. Rayman asked the status of the Per Capita tax. Brenda said it is advertised for public hearing & approval at the December 7^th meeting.

Secretary/Treasurer’s Report – Brenda Burd

· Brenda reviewed the minor changes made to the General Fund and Liquid Fuels budget before presenting the budget. Presented 2010 preliminary budget. Mr. Sweitzer made a motion to accept 2010 preliminary budget, seconded by Mr. Decker, carried unanimously.

· Presented bills to be paid list for review and approval. All were approved by all 5-Board members.

Secretary’s Report continued

· Asked the Board to approve doing whatever paperwork is necessary to close the separate payroll account and put the money into the General Fund. Mr. Corman made that motion, seconded by Mr. Sweitzer, carried unanimously.

· Presented a sewage Memorandum of Understanding for Sam & Fredrica Lush for signatures. Mr. Tanis made the motion to approve, seconded by Mr. Decker, carried unanimously. Signed.

· Presented Municipal Response Request for the Dashem Subdivision. Comments are: add in-lieu-of-fee verbiage to the plan and in-lieu-of-fee needs paid. (The in-lieu-of-fee has been paid) Mr. Decker made a motion to approve, seconded by Mr. Tanis, carried unanimously. Signed.

· Asked Board approval to advertise their intent to hire a CPA to audit the books at 12/31/09 instead of the elected auditors; Mr. Corman made that motion, seconded by Mr. Decker, carried unanimously.

· Secretary handed out the current ‘appointments’ list for their review. Mr. Sharer asked Brenda to research the Fire Committee appointments.

Correspondence on separate sheet and distributed. No questions.

Road Superintendent’s Report - Budd Brooks

· He’s reviewed the Centre County Long Range Transportation Plan and has nothing new to add but believes we should re-submit the same to keep them active.

· Reported they haven’t started putting up snow fence but will have it up before Thanksgiving.

· Reported the Dirt & Gravel Grant paperwork is completed and we received the balance of our money.

· Reported there were some trees and limbs on Decker Valley Road that were a threat which he had Martin Melville take down.

· Mr. Decker said they discussed at Planning Commission whether there is ever a brush collection besides the 2-annual collections. Mr. Brooks said if the people call & report they have limbs for pick up, the road crew will pick up the limbs as they go by with their chipper.

Country Club Park

· Mr. Corman said they should decide how they will get the main road into CCP protected during construction once the roads are actually fixed. Mr. Sweitzer commented the contractor’s surety coverage should cover it.

· Mr. Brooks reported all damage from the vandalism is repaired and submitted to the insurance company.

Old Business

· Old Route 144 – Ms. Sammis is out of town and cannot be reached.

· CCP sewer tapping fees & resolution – Chairman will talk with Eric

· CCP water tapping fees & resolution – Chairman will talk with Eric

· Emergency Response – the Secretary talked to Willard Muthersbaugh and he intends to resign as our Emergency Management Coordinator and he recommends Dave Hege as replacement.

· Discussed new copier for the Secretary’s office. Put the old copier in the meeting room.

· Mr. Corman asked the Board if they would approve paying his lodging to attend the Volunteers in Public Service work shop. Mr. Sweitzer made a motion to approve, seconded by Mr. Decker, carried unanimously. Mr. Corman gave his registration to Brenda.

New Business

· Mr. Sharer asked if the Township meeting room is available for a County meeting Tues. 11/10 – Brenda said yes.

· Mr. Sweitzer presented a Memorandum of Understanding (MOU) between Potter Township and Jeff McClellan for handling the administration of the on–lot sewage management program for 6-years. Mr. Sweitzer made a motion to sign the MOU, seconded by Mr. Corman, carried unanimously. MOU was signed.

Open Discussion

· Mrs. Whalen asked if the Township has an ordinance on barking dogs. She was referred to the County dog warden.

· Mr. Tanis asked about employee reviews. Budd’s, Jeff’s and Darrell’s anniversaries were in October.

· Discussed employee Christmas gift cards. Mr. Corman made a motion to approve, seconded by Mr. Tanis, carried unanimously. Mr. Tanis will handle the purchase.

Adjournment

At 8:45 P.M. Mr. Sweitzer made a motion to adjourn, seconded by Mr. Decker; meeting adjourned.

Respectfully submitted,

Brenda K. Burd

Secretary/Treasurer

CCP – Country Club Park

CPA – Certified Public Accountant

JSSB – Jersey Shore State Bank

THE MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

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