POTTER
BOARD OF SUPERVISORS
MEETING OF
The first regular monthly
meeting of the Potter Township Board of Supervisors was held on Monday, November
2, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA
with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron
Sweitzer present. Also attending were Zoning
Officer Jeff McClellan,
Also in attendance were Eric
Lundy, Pam Winter, Chuck Herr, Lowell Johnson, Dean Fishel, Mike Clitherow, Ann
Glaser, Howard Dashem and David Wasson.
At
Approval of minutes
·
Minutes of
·
Minutes of
Charles Herr
·
Mr. Herr
presented a Memorandum of Understanding between Charles Herr, Jr. and Potter
Township Board of Supervisors which Mr. Rayman has reviewed and approved. Mr. Corman made a motion to approve, seconded
by Mr. Sweitzer, carried unanimously.
Roy Rupert – monthly report
October 2009 report was distributed. Mr. Rupert had made a note that their log
from
Eric Lundy of NEA for
·
Mr. Lundy
reported PennVest did not offer funding this round but the application will be
kept active. Next round is January.
·
Next Monday, 11/9,
the Board should approve the interim financial package with Jersey Shore Bank (JSSB)
that Jens Damgaard, Bob Rayman and Bill Rockey have worked out.
·
Mr. Lundy
submitted an unsigned financial package from JSSB to PennVest, with a letter of
no prejudice. It will take 30-45 days for
their review which is in the time frame with the Notice to Proceed. Mr. Sharer asked which is more cost effective-a
PennVest loan or interim financing to which Mr. Lundy said because of a lower
interest rate with PennVest, in the long run, going with PennVest would be best.
·
The revised H2O
Grant Agreement was received and with Mr. Sharer’s permission, Mr. Lundy
borrowed it to scan & email to Mr. Rayman and Mr. Damgaard. Mr. Lundy returned the original to Brenda at
meeting (11/2).
·
Mr. Lundy sent
tapping fees to
·
Mr. Corman
expressed concern that the $150,000 loan is nearly all drawn and we will soon need
to start paying on that principal and we don’t know where we’ll get the funds
to pay it.
·
Mr. Lundy said
they will push for November 9th to approve the interim financing and
once funding is in place the Notice to Proceed can be issued.
·
Mr. Sharer asked
the status of the easements. Mr. Lundy
said Mr. Rayman is handling.
·
Mr. Sharer asked
about water tapping fees. Mr. Lundy
thought the fee was already set but a Resolution was never done to accept it. Mr. Sharer said that needs adopted. Mr. Rayman should do a Resolution.
·
Mr. Corman wants
to adopt a sewer tapping fee now and again expressed concern regarding ‘digging
a hole’ that we have no fees set yet to help pay the costs. Mr. Sweitzer told Mr. Lundy to write a letter
to
Zoning Officer’s Report – Jeff
·
Distributed October’s
report.
·
Told the Board they
need to look at animal control ordinances with all the complaints we’ve been
getting.
·
Presented the
Zoning Fee schedule and recommended they add code of ordinance review fee for
subdivision reviews. He will draft a new
fee schedule.
·
Mr. Sharer told Mr.
McClellan they need to discuss the on-lot sewage plan regarding what equipment,
supplies, & software he might need and how he should keep his time for
payroll. Mr. Corman asked if Brenda
found out if her QuickBooks license could be used for Jeff. Mike Clitherow told the board later in the
meeting that Mr. McClellan can use Brenda’s Quick Books; 2-users can use the
same license.
Subdivisions
·
Dean Fishel
for Dashem Subdivision asked for a
waiver of the in lieu of fee. Mr. Sharer
stated a residential unit can be put on this lot so no waiver is allowed. No action taken means no waiver granted. The in lieu of fee comment from our Ordinance
needs put on the plan. Mr. Decker made a
motion to accept the in lieu of fee instead of parkland, seconded by Mr. Tanis,
carried unanimously. Mr. Dashem paid the in lieu of fee
·
Approval of the road
name
Road Superintendent – Budd
·
Presented a
request from
·
Reported he found
trash which had bills in it with the culprit’s name and turned the matter over
to Rod Fye with the County Solid Waste Authority.
·
Reported they had
a lot of brush to clean up after the storm.
·
He was asked
about the leaves in Oakwood Acres. The
Borough will pick them up but have not determined a day yet.
·
He was asked
about a part time person to plow for the winter. Yes, Rod Johnson will help
again this year.
Secretary’s Report – Brenda
·
Asked when they want
to hold a public hearing for the Per Capita Tax Ordinance. Advertise it for
·
Asked the Board
of they want to continue the Centre Daily Times subscription for $63 every
6-months. No.
·
Presented
Geisinger Health Plan contracts from Rod Humphrey for Mr. Sharer’s
signature. Mr. Sweitzer made the motion
to sign it, seconded by Mr. Tanis, carried
unanimously. Contracts were signed.
·
Reported Mr.
Rayman reviewed the Amendment to the Lease Agreement between the Legion and
Mike Clitherow
·
Provided updated
copier options to the Board. The newest
option was a leased copier just returned to Nittany Office, on a month-to-month
basis at 3.9 cents per copy which is roughly $35/month based on current usage
which covers everything except paper.
The Board said yes.
·
Told the Board that
we can install Quick Books on 2-machines under 1-license.
Open Discussion
·
Lowell Johnson
said that the Township road crew is second to none.
·
Lowell Johnson
asked if there is any plan to pave the unpaved section of High Street. Mr. Brooks said that section would need to be
made a lot firmer; dug out, ballast put in, a drain put in, some trees removed
and some residents that live there won’t allow tree trimming or cutting which
holds up progress. The Board said they
would look at it at bid time.
Old Business
·
Old 144 road
name. No residents were present, but Mr.
Corman recommends Mr. Spackman’s Option #2 to change the name of the road &
start clean. Brenda should call Ms.
Sammis and ask her to speak with the other residents and come back to us with
some resolution hopefully at the next meeting.
New Business
·
Mr. Sharer
reported receiving a thank you from Penns Valley
·
Mr. Sharer presented
correspondence from ELA Group thanking the Township for appointing them as
‘alternate’ engineer, and a second letter from ELA asking to be appointed as
primary engineer for 2010. Mr. Corman
and Mr. Decker both said they are not interested in changing & Mr. Corman said
it would be tough beating Don Franson’s service and prices.
·
Mr. Sharer
presented 2-PSATS work shops. 1. Top 10
tips for improving your municipal operations and 2. Volunteers in public
service (which Mr. Corman expressed interest in attending). Mr. Sweitzer made a
motion that anyone who wants to attend should attend, seconded by Mr. Tanis, carried unanimously.
·
Mr. Sharer presented
a bill from Tri-Municipal of $400+ that he asked where to pay from. Secondly, the Borough said they are paying
their secretary to attend the meetings, take minutes and want her paid from a
source other than Borough funds. The next meeting is
·
The Parks survey
in the Valley Vine was discussed and Mr.
Sharer has spoken with a Fish & Wildlife Commission member who believes
grants are available for farm land development.
·
Mr. Sharer
reported on the Act 32 Earned Income Tax meeting. A proposed budget is done and they estimate
·
Mr. Tanis spoke
with Jack Muthersbaugh who said they will pays bills at the next meeting. They are to provide us with a report.
·
Mr. Sharer received
a package from Emergency Response that Brenda needs to contact Willard
Muthersbaugh to see if he can stop in and fill out the enclosed form. Ask Willard if he wishes to continue in
emergency management or if he can recommend someone to us.
·
Ann Glaser asked
if we received a bill from Spring Creek Watershed Commission for 2010. No.
Adjournment
At
Respectfully submitted,
Brenda K. Burd
Secretary/Treasurer
CCP –
NEA – Nittany Engineering
& Associates
PSATS – PA State Association
of Township Supervisors
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