MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF OCTOBER 12, 2009

 

The second monthly meeting of the Potter Township Board of Supervisors was held on Monday, October 12, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending.  Also attending were Road Superintendent Budd Brooks, and Secretary/Treas. Brenda Burd.

               

Also in attendance were Eric Lundy, Fred Stover, Mel Sammis, Mary Ellen Whalen, Dean Fishel, Sandra Rishel, Mary Briggs, JA Babay, LeDon Young and Sam Lush.

 

At 7:03 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order. 

 

Approval of the Minutes

·         Minutes of October 5, 2009 were approved with the following corrections:  1. Under Secretary's Report where I reported a donation - eliminate the word 'just'; 2. Add under Eric Lundy that Bob commented we are accepting and spending funds for CCP which we are not sure where the money will come from to reimburse; 3. Under Old Business Tom knows “Stan Wallace” is interested in the position....; and 4. eliminate the last sentence under Old Business, and with these corrections, Bob made a motion to approve, seconded by Dick, carried unanimously.

·         Treasurer's Report of September 30, 2009 Tom asked if the Fire Protection balance shown is the amount paid to the Fire Co. - yes. Bob asked if the bank is ok with the account balance at zero - yes.  Bob made a motion to approve, seconded by Jake, carried unanimously.  

 

Citizen's Concerns

·         Mel S. asked if the residents of Sinking Creek Road could get a sign erected for watch pedestrians or bikers; Tom asked her to send a letter of request to the Township.

·         Mel asked about set backs to put up a garage; Tom directed her to Zoning.

·         Mel said she has a problem with her address.  She was told to call Norm Spackman with County 911 addressing.

 

Mary Briggs - Per Capita Tax

·         They discussed changing Per Capita tax from $5 to $10.  It could be billed with County Real Estate taxes in March.  It must be decided if we want to bill supplements 7/15, send reminders the beginning of December then January 15th send out a certificates of mailing (15 day notices), and the end of February close the books as we’ve done in the past.  They will think about and decide at 10/19 meeting.

 

Roy Rupert - CCP monthly report

·         Previously handed out Sept. report.

 

Ann Glaser - Spring Creek Watershed - no show

 

LeDon Young

·         Acknowledged and thanked the Board for their donations to the Centre County Library but asked us to increase our donation due to cuts in state revenue funding.  She presented the Township with a commendation from the Centre County Library & Museum.

·         Asked for a $1,000 advance for a book Ruth Rishel is putting together for the round barn 100th year celebration.  She told the Township they would be reimbursed from sales of the book.   

Eric Lundy for CCP

·         Presented Resolution #23 reviewed & approved by Bob Rayman and Jens Damgaard to submit to PennVest to assure them we have short term interim financing in place. Ron made a motion to approve, seconded by Jake; carried unanimously.  

·         Presented a letter to PennVest to transmit Resolution #23, explaining the interim loan.  He will email it to Brenda on 10/13 to be put on letterhead for Tom’s signature.  Ron made a motion for Tom to sign the letter, seconded by Dick, carried unanimously.

·         Presented a commitment letter which is a formal proposal from Jersey Shore State Bank on the interim loan.  Jens Damgaard the Bond Counsel, put it together and emailed it to Bob Rayman and Bill Rockey.  Eric asked for Township approval to sign this commitment letter once it’s approved.  Ron made a motion, seconded by Bob to approve signing the letter contingent upon Bond Counsel and Attorney review & recommendation; carried unanimously.

·         Eric asked the Board if it's ok to send Notice of Intent to Award to the low bidders on the condition they've met DBE compliance so the low bidders can get their insurance and bonds sent in.  Ron made a motion to issue the Notice of Intent to Award to the lowest responsible bidder with the condition of the receipt of DBE compliance, contract requirements & solicitor’s review, seconded by Dick, carried unanimously. 

·         They discussed the vandalism at the sewer plant and the affect it will have on the bids. We turned it in to the insurance company so we need to do the repairs Eric can deduct that from the bid.

·         Eric asked what to tell UHS the tapping fee is now that the bids are opened.  Bob would like the Meadows to pay us some up front money since we’ve been withstanding the entire costs so far.  The Board said to tell UHS the fee is $6,900 – no alternative if paid up-front.  Eric will draft a letter to The Meadows for Bob R. to review. 

 

Planning Commission - Dick

·         They reviewed and signed a Component 1 Planning Module for the Dashem subdivision, dividing off 100 acres. 

 

Subdivisions

·         Dean Fishel of Uhler Assoc. presented Component 1 Planning Module for the Dashem subdivision.  He discussed the driveways with Budd & needs a minimum use driveway letter.  Don Grove, across SR 45 from the Dashems, will also get a small lot addition.  Jake made a motion to sign, seconded by Dick, carried unanimously.  Budd has permission to write a minimum use driveway letter.

·         Sam Lush applied for another 21-day special events permit. Dick made a motion to approve the application effective 10/23, seconded by Jake; VOTE:  Dick, Jake & Tom voted aye, Bob and Ron voted nay.  They discussed the sewage problem for the Lush property.  Dick made a motion for Chuck to do the soils testing & plan review as proposed in his memo to the Board but after Mr. Lush signs a Sewage Memorandum Of Understanding and pays one-half of Chuck’s estimated cost, seconded by Jake, carried unanimously.

 

Solicitor's Report – phone call report from Bob Rayman

·         He’s reviewed & approved a resolution & letters from NEA, including a cover letter to PennVest & JSSB commitment.

·         He has not received CCP easements from The Meadows or from the owner of CCP.  Brenda did not receive these at the Township.  Bob R.will follow up.

·         Norm Lathbury expressed concerns with CCP regarding Ag Security – Bob R. told him he should take his concerns to the Board.  Dick said he attended a Planning Commission meeting.    

·         Bob R. was told Eric will contact him on a tapping fee letter to go to UHS, PennVest & JSSB commitment.

·         Tom asked Bob R. if the Per Capita Tax Collector is an appointed or elected position.  Bob R. thinks it’s appointed but is not sure without research.  They will discuss before 10/19 meeting.

 

Secretary/Treasurer's Report - Brenda

·         Presented bills to be paid list for review and approval.  All were approved by all 5-Board members.

·         Presented Resolution #22 for correction for the PennDOT dotGrants electronic submission.  Bob made a motion, seconded by Ron to void Resolution #22 and do a correct one; carried unanimously.

·         Gregg Township asked if Potter Township would be interested in bidding together on paving jobs.  No we are not interested.

Correspondence on separate sheet and distributed.  No comments or questions.

 

Road Superintendent's Report - Budd

·         Penns Valley School asked if we would plow a private road off Decker Valley Road so they can turn the bus around.  No.

Country Club Park

·         Reported the CCP sewer plant was vandalized and the insurance co. & state police were notified.  Three of the four windows were smashed & the insurance co. wants the windows fixed now.  He was told to replace all 4 windows and we would pay for the extra one.  A fan needs replaced in the filter plant also.  They said keep track of his time and do it.

 

Old Business

·         Tom brought up a new copier.  We need a copier with electronic interface that routes to the copier as opposed to a printer.  Ron said we should get a new one for $400.  Mike’s copier options & prices were reviewed again.  Tom said Ron S. and Mike Clitherow should discuss this further.

 

New Business

·         The CCMPO package asks for our review and for projects we want added – give to Budd to review.  Tom received an email from Cindy Winkelblech about the danger of the passing zone on SR 144 at Bible & Short Roads. We already heard from PennDOT that passing zone is ok.

 

At 9:00 P.M. Chairman Sharer recessed the meeting for an executive session on a personnel issue.

At 10:35 P.M. Chairman Sharer closed the executive session and reconvened and adjourned the regular meeting.

 

 Respectfully submitted,

 

 

Brenda Burd

Secretary

 

 

CCP - Country Club Park

DBE – Disadvantaged Business Enterprises

JSSB – Jersey Shore State Bank

CCMPO – Centre County Metropolitan Planning Organization

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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