MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF SEPTEMBER 14, 2009

The regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, September 14, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending. Also attending were Road Superintendent Budd Brooks, Solicitor Robert Rayman, Zoning Officer Jeff McClellan and Secretary/Treas. Brenda Burd.

Also in attendance were Pam Winter, Jeff Kreger, Chuck Herr, Harry Wasson, Sam Lush, Roy Rupert, Eric Lundy, Rod Humphrey, Mel Sammis, Mary Ellen Whalen, Sandra Rishel, Galen Dreibelbis, Stan Wallace, Andy Freeman and Sylvester Gallagher.

At 7:00 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order.

Tom thanked Dick and the Planning Commission on the Grange Fair display.

Approval of the minutes

· Minutes of August 10, 2009 were approved as presented on a motion by Bob, seconded by Dick, carried unanimously.

· Minutes of August 17, 2009 were approved as presented on a motion by Dick, seconded by Bob, carried unanimously.

· Treasurer’s Report of August 31, 2009 was approved as presented on a motion by Ron, seconded by Jake, carried unanimously.

Citizen’s Concerns

· Chuck Herr presented his copy of a letter from DEP approving Act 537 and telling us we can apply for 50% reimbursement and DEP will now hold the Township accountable for implementing. The Township has not yet received this DEP letter.

Opening of Bids – CCP Wastewater System Improvement Project

Contract 09-WW1 Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5

Greenland Construction bid:

$1,090,596 + $8,828 + $4,000 + $10,359 + $1,369 + $4,700

4-M Construction bid:

$883,500 + $8,650 + $4,400 + $6,524 + $750 +$3,100

HRI bid:

$909,275 +$12,800 + $7,600 + $5,900 + $3,700 +$3,500

Haranin Construction bid:

$934,20 +$19,000 + $5,000 + $9,900 + $9,900 +$10,000

Contract 09-WW2

Howard Organization $266,147

Lepley Electrical $242,812

TRA Electric $201,520

D.Kronenwetter Electr $185,000

B&B Designed Systems $245,236

Contract 09-WW3 Alternate 1 Alternate 2

HRI bid: $671,426 - $183,044 - $2,000

Hargers Utility $530,037 - $48,805 +$6,000

Ameron construction $599,270.90 -$99,335.50 +$1,600

Bids were given to Eric Lundy for review and recommendation. He will have recommendations ready for an October meeting.

Rod Humphrey – Benefits

· Option 3 of Rod’s proposal was approved on a motion by Ron, seconded by Bob, for 10/01/09 to 09/30/10, carried unanimously. Rod will meet with the staff.

Roy Rupert

· Roy presented response with corrections for DEP’s letter of August 20, 2009. He corrected and attached the last 6-months of DMRs – a draft letter for Brenda to put on letterhead and asked for authorization for Roy to complete the DMRs and Mark to proofread same. Bob made a motion, seconded by Ron, to accept Roy’s corrections and approve their new proofreading policy; carried unanimously.

Zoning Officer’s Report – Jeff

· Presented August’s report.

· Asked if he should call Rod Fye at CCSWA about a complaint he received about the Chamberlain property; yes.

Planning Commission – Dick

· No report – but he was told how nice the Fair display was.

Subdivisions

· Stan Wallace, Galen Dreibelbis and Andy Freeman for CCP preliminary road designs. Phase I needs completed before Phase II can be thought about. They want a commitment from the Township on the roads before they decide to purchase and finish the development. The Board wants to hear Don Franson’s comments. Stan will check with Eric Lundy regarding EDUs available and with DEP regarding water.

· Jeff Kreger for Sam Lush He presented a Component 2 Planning Module. Chuck has reviewed but not signed. Jeff has reviewed & signed. Board needs to review. Two Lush violations by were discussed; they held an event without a permit and violated a condition of the conditional use. Bob R. said Chuck can sign the Planning Module without checking the compliance box. Dick made a motion to sign the Planning Module to keep the process in motion, seconded by Jake, VOTE: Dick, Jake & Tom voted aye, Bob & Ron voted nay – carried. Dick made the motion, seconded by Jake, to approve Resolution #21 (Part of Component 2), VOTE: Dick, Jake & Tom voted aye, Bob & Ron voted nay – carried.

· Sylvester Gallagher of Manor Road requested a waiver of road standards for his property. Ron made the motion to approve with the condition the Plans be marked that the property cannot be subdivided further, seconded by Dick, carried unanimously. Brenda should write the waiver letter with Jeff’s help.

Solicitor’s Report – Bob R.

· Reported a hearing coming up on State College Baseball Club – does the Board want him to attend? Not necessary.

· Reported he worked up the CCP easement agreement for the current owners. These easements need to be in place before any work starts.

· On the Spectrasite appeal he reviewed the paperwork Brenda sent him. The issue was resolved & a refund is due Spectrasite.

· He worked with Brenda on a Resolution for the Township to send a check the 1^st day of every month to the Fire Committee until told otherwise.

Jake asked if he should be bonded for the Fire Committee. Bob R. said yes, but it should go through the Fire Committee with their Treasurer’s bond, not the Township and Jake should tell the Committee that $20,000 is not nearly enough bonding.

Secretary/Treasurer’s Report – Brenda

· Presented bills to be paid list for review and approval. All were approved by all 5-Board members.

· Presented Resolution #19 to give the fire tax money to the Fire Committee the first of every month after interest is received; Ron made a motion to approve, seconded by Dick, carried unanimously.

· Presented Resolution #20 officially appointing Thomas R. Sharer as primary voting delegate and Brenda K. Hile as alternate voting delegate to the Act 32 committee. Ron made that motion, seconded by Bob, carried unanimously.

· Presented a bill from the CPA for completing Form 8038 for the fire company. The Board said to send to Fire Company to pay.

· Reminded them the CCATO dinner/convention is 9/29/09 and the RSVP is due to Wanda today (9/14).

· Received a card from the Elections office to confirm they plan to use the township building 11/3.

· Received a note from Don Hosterman, Fair Treasurer, that 469 units comprised amusement tax for the 1^st half of 2009. Told the Board I believe the fair think only campers get taxed and our next letter probably should come from Bob R.

· Reported I received a notice from County Assessment on the $1,033.78 refund due Spectrasite from 2004-2009 for 3 different tax parcel numbers. Bob R. has reviewed.

· Reported the Township received an anonymous donation of $1,250 for Farmland Park & Recreations designated specifically for Township use only for costs relating to the farm. I discussed with Rick Bair who advised I set up a new checking account. Tom & Jake signed the bank card.

· Asked if they want to advertise brush & riff raff collection by means other than posters. Only on the web site.

Correspondence on separate sheet and distributed. No comments or questions.

Road Superintendent’s Report - Budd

· Response from PennDOT on passing zone on SR 144 at Bible and Short Roads was copied & distributed. They say that passing zone is ok.

· Asked for suggestions for 2010 Liquid Fuels Project. Application is due 11/6.

· He’s meeting with PennDOT 9/15 on their Taylor Hill Road intersection project.

· Reported they have a few areas yet to hot patch.

· They have one more day of oiling & chipping.

· They need to put the stone down yet for the dirt & gravel project (Black Hawk) then they’re done.

· They have a lot of brush to cut & chip, especially on Weaver Road.

· Reported the paving project is done & the shoulders completed.

Country Club Park – none

Tri-Municipal Park Report – no meeting

· Tom said there is a Tri-Municipal meeting 9/15. He’d like support of the ELA Group proposal to do a Master Plan. The $37,800 would be split 1/3 each municipality or $12,600 each. DCNR wants to see something is being planned. Dick made a motion to support ELA’s proposal & to use in-lieu-of fee money, seconded by Ron. Discussion: the proposal should be reviewed by an attorney and if Bob Rayman is used, his costs should be paid from the in-lieu-of fees account also. Vote: Carried unanimously.

Old Business

· Tapping fees will soon be determined firmly since bids were opened.

New Business

· On the Per Capita tax issue, Brenda should ask Mary Briggs to attend the 9/17 budget meeting.

Adjournment

At 9:55 P.M. Ron made a motion to adjourn, seconded by Dick; meeting adjourned.

Respectfully submitted,

Brenda K. Burd

Secretary/Treasurer

DEP – PA Department of Environmental Protection

CCP – Country Club Park

DMR – Discharge Monitoring Report

CCSWA – Centre County Solid Waste Authority

CCATO – Centre County Association of Township Officials

DCNR – PA Dept of Conservation & Natural Resources

THE MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

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