MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF AUGUST 10, 2009

The second regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, August 10, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending. Also attending was Road Superintendent Budd Brooks, Solicitor Robert Rayman and Secretary/Treas. Brenda Burd.

Also in attendance were Eric Lundy, Brooks Harris, Mike Clitherow, Sandra Rishel, Norma Crater, Kenny Strouse, Denny Foust and Rodney Humphrey, Jr.

At 7:00 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order.

Approval of the minutes

· Minutes of August 3, 2009 were approved as presented on a motion by Bob, seconded by Ron, carried unanimously.

· Treasurer’s Report of July 31, 2009 was approved as presented on a motion by Bob, seconded by Dick, carried unanimously.

Citizen’s Concerns – none

Rod Humphrey – Benefits

· Rod presented the proposed benefits package for Oct. 1, 2009 to Sept. 30, 2010.

Fire Tax Committee

· They presented and reviewed the new Cooperative Agreement between the Borough, the Township and the Fire Co. which both solicitors reviewed. They propose quarterly meetings, minutes and financials. There will be 2 representatives from each of the 3 parties to make a total of 6 on the Fire Tax Committee. After discussion Jake made a motion to support the agreement for a 2 year trial period, seconded by Dick, who said to review at that time, vote carried unanimously and agreement was signed. Denny Foust and Jake Tanis are the Township representatives to serve on this committee.

· They presented a proposed combined budget for 2010 which they plan to present each year about August. The Board told them to try this proposed budget to start.

Brooks Harris – ELA Group

· Brooks presented a proposed Master Plan for the farm land. Because DCNR provided grant money to buy the land there are restrictions on usage and we must let DCNR know what we are doing with the land. If a master plan is done we’d be eligible for a DCNR grant for development at some point; it also tells DCNR we’re doing something with the land. It was commented that the Tri-Municipal group is now informal and needs to be an official formal entity. After discussion, Dick made a motion to support the grant application previously submitted for a master plan, seconded by Jake; Vote: Dick, Tom, Ron & Jake aye, Bob nay; motion carried. Brenda should contact Beth Rider at CCPO on how to proceed.

Mike Clitherow

· Presented information on a new copier. Will discuss further at budget. Tom asked Mike to get prices for a projector and screen.

Eric Lundy – Nittany Engineering & Assoc. LLC (NEA)

· Bids will be advertised for the new Treatment Plant 8/13/09 and bids opened 9/14/09.

· No PennVest funding, but will keep reapplying. Looking into local funding; sent out quotes to 4 banks.

· Bob Rayman and Eric have authorization to continue moving ahead with The Meadows.

· Bob made a motion, seconded by Ron to adopt Act 57 tapping fee of $5,041.82 for capacity and special purpose usage, carried unanimously.

· Asked the Board for 2-Township people (suggested Chair & Secretary) to sign DBE Compliance Statement to keep PennVest active. Dick made that motion, seconded by Ron for the Chair and Secretary to sign Resolution #18 for DBE compliance, carried unanimously.

· Presented E.P.A. OMB 2030-0020 Compliance Form for Brenda to sign. Signed.

· Eric and Bob R. have been working on Easements for the Meadows.

Solicitor’s Report – Bob R.

· Asked status of the Montminy Right-Of-Way Agreement. Brenda should follow up with Stan W.

· Reported he needs the Lush’s conditional use application as soon as possible from Jeff, and the Board needs to think about what conditions they want applied.

· Reported he worked with Brenda on a Grange Fair tax issue & asked status. Bob Corman said the Fair Treas. has the info ready to mail to the Township.

Planning Commission Report – Dick

· They are working on the presentation for the Fair table.

Subdivisions – none

Secretary/Treasurer’s Report – Brenda

· Presented bills to be paid list for review and approval. All were approved by all 5-Board members.

· Presented Act 205 Pension Questionnaire & Reporting Form for Chairman to sign. Dick made a motion to approve, seconded by Bob, carried unanimously. Tom signed.

· Presented Resolution #17 for $7,391.65 to pay Sept. land payment from the Fire tax account (Centre Hall pays $3,500). Ron made motion to approve, seconded by Bob, carried unanimously.

· Presented info on “PA Brownfields” conference to be held 9/15 & 16/09.

· Asked if I should pay the advertising bill of $32.49 to CDT for the Tri-Municipal meeting of July 21, 2009. Tom took it to discuss with the Tri-Municipal group.

· Reported Comcast came 8/10/09 to have a new contract signed for the phones because the contract we have is too old. It turns out we just need Tom to initial and re-date the old agreement. Ron made that motion, seconded by Jake, carried unanimously.

· Reported I spoke with Darlene Confer of Grange Fair about amusement tax for the California (CA) group and she told me she is charging them a flat fee so there will be no amusement tax unless they bring campers to stay in. The Board said that is not acceptable; the CA group is selling admission tickets to their event and we should get amusement tax for that. Have Bob R. review the ordinance to be sure, and then contact Darlene again.

· Asked if they want to decide on a new copier or pay the old copier maintenance contract. I should ask Nittany Office if they can wait until budget time for our decision.

· Asked if there is a decision on Act 32 EIT appointment. A resolution and delegate letter needs completed. Tom volunteered as the voting delegate.

· Asked if I should advertise 9/21 and 10/19 as budget meetings. Yes.

Correspondence on separate sheet and distributed. Bob C. wanted to see the Fall Leadership Institute Program, otherwise, no questions.

Road Superintendent’s Report - Budd

· They installed a ‘Watch Children’ sign on S.R. 192 as requested & approved.

· They installed a ‘Watch Children’ sign on Decker Valley road as requested & approved.

· He’s waiting on the PennDOT permit to install ‘school bus stop ahead’ sign on S.R. 45 as requested.

· He heard from PennDOT that a safety study will be done on the passing zone on S.R. 144 at Short and Bible Roads.

· He heard from PennDOT that site distance at Sinking Creek Rd. & S.R. 144 was checked & is okay. (copied for Board)

· Don Franson did a study of Indian Lane & Sinking Creek Road intersection (handed out to Board). The slope is not feasible; improvements will be made to the current intersection.

· Reported Weaver Road is done & the paperwork completed.

· Reported Rimmey Road pipe replacement is done.

· Reported his cell phone died last month and needed replaced.

· Reported the floor of the 1990 truck bed needs replaced. (he got 2-bids – handed out to Board)

· Reported an employee injured his hand.

Country Club Park – none

Tri-Municipal Park Report – no meeting

· Dick commented the group should become formal.

Old Business

· Brenda‘s evaluation is due – Ron and Jake will do.

New Business

· Tom presented a letter from ClearWater Conservancy regarding a conservation easement for the Fred Strouse property. Do we know of any hazardous material spills in that area? Brenda should respond we are not aware of any.

Adjournment

At 9:45 P.M. Ron made a motion to adjourn, seconded by Jake; meeting adjourned.

Respectfully submitted,

Brenda K. Burd

Secretary/Treasurer

DCNR – PA Dept of Conservation & Natural Resources

CCPO – Centre County Planning Office

CCP – Country Club Park

DBE – Disadvantaged Business Enterprises

EPA – U.S. Environmental Protection Agency

CDT – Centre Daily Times

EIT – Earned Income Tax

THE MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

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