MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF JULY 6, 2009

The first regular monthly meeting of the Potter Township Board of Supervisors was held on Monday, July 6, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron Sweitzer present. Also attending were Road Superintendent Budd Brooks, and Secretary/Treas. Brenda Burd.

Also in attendance were Mary Briggs, Brenda Hile, Sam Lush, Mel Sammis, Mary Ellen Whalen, Frank Cummins, Cindy & Denny Foust, Eric Casanave, Sandra Rishel, Ann Glaser and Greg Kausch.

At 7:01 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order.

Approval of minutes

· Minutes of June 4, 2009 were approved as presented on a motion by Ron, seconded by Dick, carried unanimously.

· Minutes of June 8, 2009 were approved on a motion by Ron, seconded by Jake, carried unanimously.

Citizen’s Concerns

· Ann asked if the Penns Valley Conservation Assoc. could use the Township building for their meetings on July 15 and August 12. Dick made a motion to approve, seconded by Jake, carried unanimously.

· Mel asked Budd if he heard from PennDOT on the site distance problem with the guiderail when exiting Sinking Creek Road onto SR 144. No. Budd will write to PennDOT.

Mary Briggs, Real Estate Tax Collector

· Mary presented Per Capita tax info and what it will mean to the Township with the school eliminating theirs. Mary provided several options for the Township to consider. The Supervisors need to decide whether they will continue Per Capita tax, to change the billing date and piggy back with the County or eliminate and consider a slight increase in Real Estate millage.

Brenda Hile, Earned Income Tax Collector

· Brenda presented the facts regarding Act 32 replacing Act 511 to be implemented by 1/1/2012. There will be a tax committee with one voting delegate per municipality and one per school district. Brenda recommends a supervisor be the voting delegate since this person will make decisions for the Township. The County Commissioners need to know who the delegates are by a Sept 15^th committee meeting. Out of the tax committee, a tax officer will be selected. The officer will get an office and the salary and all the expenses for this office will come out before any distribution of taxes. Tom tabled the decision on a voting delegate until August.

Ann Glaser – Spring Creek Watershed Commission

· An intern worked with Clearwater Conservancy collecting and putting together all ordinances in the watershed. She will obtain a copy and talk with Jeff McClellan to be sure the Township’s info is correct.

· They are trying to come up with a sample well drilling ordinance to deal with water wells & geothermal bore holes. A sample well drilling ordinance is being prepared & we will receive a copy.

Dick reported attending a groundwater association demo at Rock Springs on sealing geothermal wells after they’re drilled. There are differences of opinions on how far to seal it; to fill it with grout the whole way to the base or the whole way down. He thinks there should be some criteria. He thinks there are already sample ordinances.

Roy and Mark Rupert – CCP monthly report

· Received and handed out by Brenda. The Board wants it typed to be more readable. Brenda is to draft a letter for Tom to sign.

Sewage Ordinance

After discussion, Bob made a motion to implement the ordinance but hold off to establish fees and the scheduling, seconded by Ron. In more discussion, it was pointed out the Ordinance will be effective in 5-days of approving. Bob wanted it made clear the fees and scheduling will be adopted later. Tom said Part 5 is the fee schedule and there is no fee schedule – also, Part 5 needs an effective date when to implement or it will be effective 5-days from approval. Bob modified his motion that Part 5 of the ordinance will be effective January 1, 2010 and the fees will be effective January 1, 2010, modified motion was seconded by Ron, carried unanimously. Tom said the Ordinance is effective 5-days of this approval except Part 5 which will be implemented 1/1/2010. We need to establish fee schedules and whether to contract Part 5 out or stay with the current SEO. Brenda should get a final version of the ordinance for signatures as soon as possible since the ordinance, except Part 5 is effective in 5-days.

Subdivisions

Eric Casanave for Dennis & Cindy Foust presented subdivision plan creating Lot 1 and Component 1. The Board wants the proposed driveway to Lot 1 put on the plan. They want to see that zoning has approved the plan. They asked Dick to draft comments at their 7/7/09 meeting when they review it. Component 1 Planning Module was approved on a motion by Bob, seconded by Ron, carried unanimously. Tom signed.

Secretary’s Report – Brenda

· Presented bills to be paid list as of 7/6/09 for review and approval. Approved by all 5-Supervisors.

· Asked authorization to pay bills as received this week so they’re not held up. Bob made that motion, seconded by Dick, carried unanimously.

· Presented a Repository Sale on a property which I asked Bob Rayman to comment on. I copied his comments to the Board. Bob made a motion to agree to the sale, seconded by Dick, carried unanimously. Tom signed the authorization.

· Handed out a Plgit invitation – deadline is this week.

· Any response on C. Herr’s letter to M. Mahaffy? No, Chuck’s decision is fine.

· Presented a letter addressed to George Summers on his part time employment terms. Signed by all Supervisors.

· Presented a thank you letter to Dean Crater for allowing us the use of the Lion’s club at no charge. Signed by all Supervisors.

· Presented a letter to the Pension Plan changing former Trustee Monty Strouse to Trustee Jacob Tanis. The three Trustees: Bob, Jake and Budd signed.

· Resolution #15-2009 giving the Fire Co. tax exempt status to purchase the new tanker. Bob made a motion to approve, seconded by Ron, carried unanimously.

· Presented Resolution #16-2009 to pay E-One of New York $27,380.31 for the 2009 truck payment from Fire Tax account (Centre Hall pays $7,000). Jake made a motion to approve, seconded by Ron, carried unanimously.

· Reported I’ve been on internet banking and remote deposit since June 23^rd.

· Reminded the Board I’ll be on vacation 7/13-17 and the office will be closed.

Correspondence on a separate sheet and copied to the Board.

Old Business

· Establish CCP water tap fees, then do Resolution – no discussion – wait for Eric

· Establish CCP sewer tapping fees, then do Resolution – no discussion – wait for Eric

· Appoint a voting delegate to EIT Committee by 9/15/09. Brenda Hile is our alternate delegate.

· Park & Ride Agreement-Greg Kausch, Centre Region Planning, presented the Agreement for signatures. Bob made a motion to sign, seconded by Ron, carried unanimously. Tom & Brenda signed.

· Proposed revised Fire Co. Agreement – received & distributed comments from Bob Rayman.

· Tom reported he received a credit card when Budd & Brenda received theirs. Brenda should call the bank & find out how best to eliminate.

· Tom reported that Brooks Harris and Woody will provide input at the Tri-Municipal Park work session on July 21^st at 7:00 PM. More than 2-supervisors have an interest in attending so Brenda should advertise the work session or ask Beth to advertise it & let the other municipalities know it will be advertised.

New Business

· Tom reported it looks favorable for a proposed 1% sales tax by the County

· Tom reported on legislation on State Police fees that if passed, each municipality that uses state police will have to pay for their services by per capita.

· Bob Corman said Dick Decker’s son has some fill free to the Township that the Township could use to rebuild Indian Lane. Bob made a motion that the Township get and use this fill at no cost except to haul it away, Ron seconded the motion, carried unanimously with Dick abstaining.

· Budd presented three letters for signs: 1^st-is “Watch Children” on Decker Valley Road, 2^nd-is “Watch Children” on SR 192 westbound just before the Boro line, & 3^rd-is”School Bus Stop Ahead” on SR 45 near Route 45 Sales. Ron made a motion, seconded by Bob to support all 3-requests, carried unanimously. Budd will send these requests to PennDOT.

Open Discussion

· Budd reported the Weaver Road improvement project is completed.

· Sam Lush presented some past uses and intended uses for his barn: church, scouts, as fund raisers like Hope Fund and an occasional wedding. Tom referred him to Zoning and SEO.

· There is an advertised public hearing on July 13, 2009 for revisions to Ordinance 2-2006.

At 9:05 P.M. Chairman Sharer recessed the meeting and called an executive session on personnel.

At 9:10 P.M. Chairman Sharer closed the executive session and reconvened the regular meeting.

Bob made a motion, seconded by Ron, to approve the budgeted pay raises effective July 1, 2009, as proposed on the “Employee Pay Rates Schedule for 2009” dated December 1, 2008, carried unanimously.

Adjournment

At 9:11 P.M. Bob made a motion to adjourn, seconded by Dick, meeting adjourned.

Respectfully submitted,

Brenda K. Burd

Secretary/Treasurer

CCP – Country Club Park

SEO – Sewage Enforcement Officer

EIT – Earned Income Tax

THE MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

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