MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF FEBRUARY 9, 2009

The second regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, February 9, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending. Also attending were Solicitor Robert Rayman, Zoning Officer Jeff McClellan, Road Superintendent Budd Brooks and Secretary/Treas. Brenda Burd.

Also in attendance were Eric Lundy, David Whiteman, Sandra Rishel, Todd Bowersox, Rick Bair, Chuck Herr and Pam Winter.

At 7:00 P.M. Chaiman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order.

Approval of the minutes

· Minutes of February 2, 2009 were approved with a correction under Ruperts: The Board asked that the Ruperts maintain daily logs and report to the Board monthly; Dick made a motion to approve with that correction, seconded by Ron, motion carried unanimously.

· Treasurer’s Report of January 31, 2009 was approved on a motion by Bob, seconded by Ron, following brief discussion of closing Fire Co. Operations account, motion carried unanimously.

· Bob said Brenda should pay the same amounts in 2009 as in 2008 from Fire Tax account for fire co. land & truck payments.

Citizen’s Concerns – none

Dave Whiteman

Dave gave a review of the Money Purchase Plan for the Township employees.

Rick Bair, CPA

Presented Financial Audit for 12/31/08 and reported we remain financially strong. Bob made a motion to accept the audit, seconded by Ron, motion carried unanimously.

Discussed the possibility of a loan from General Fund to CCP to pay the engineering bills until the grant money comes; decided against.

Eric Lundy, Nittany Engineering for CCP

· A meeting is set with the Meadows for 2/13/09, with Eric & Bob Decker and Brenda & Tom, at 9:30, followed by a conference call with PennVest to DEP. The Township is still waiting on costs thru June for engineering fees to know how much to borrow. Eric presented the H2O Grant application for $1,134,110 for Chairman’s signature. This was approved 2/2/09 by Resolution #4.

· Resolution #5, reviewed by Bob Rayman, was presented to apply for PennVest funding; motion to sign was made by Ron, seconded by Dick, motion carried unanimously. Brenda signed.

· Eric presented Letter of Responsibility to PennVest for signature, reviewed by Bob Rayman; Bob C. made a motion to sign, seconded by Ron, motion carried unanimously. Signed.

· Eric asked who will be responsible from the Township to complete & submit the PennVest Application on-line & to be readily available to come to NEA when necessary for updates, payments, etc. The Board chose Brenda.

· Eric presented info on pumping CCP to Centre Hall to show how unreasonable the costs are.

· The Board discussed the proposed contract with NEA. Bob R. reviewed and would like some changes. Brenda gave Bob R’s comments to Eric.

Opening of 2009 Bids

Aggregate Eastern Industries Hanson Aggregates G.O.Hawbaker

1B stone per ton delivered $9.95 $12.75 $11.55

2B stone per ton delivered 9.35 12.25 11.55

2RC stone per ton delivered 7.50 9.25 9.40

Anti-skid per ton delivered 8.85 11.00 no bid

4” minus per ton delivered 8.70 10.50 11.25

DSA material per ton tailgated 10.00 13.50 12.95

Gabion per ton delivered 10.85 12.50 12.95

R-6 rip-rap per ton delivered 13.00 16.00 17.62

Aggregate Bids appeared to be in order. Bob made a motion to accept Eastern Industries’ Bid contingent upon further review, seconded by Ron, motion carried unanimously.

E-3 Oil Whitaker Road only bid

30,000 gal +/- delivered & applied $2.10/gallon

E-3 Oil Bid appeared to be in order. Ron made a motion to accept contingent upon further review, seconded Dick, motion carried unanimously.

Planning Commission Report

· Dick provided a written report to the Board.

Subdivisions – none

Solicitor’s Report – Bob

· Maintenance Bonds for Maxwell for Sinking Creek are now okay & can be accepted.

· Sewage issues can be discussed later at executive session with Chuck Herr.

· He reviewed the revised employee benefits and they’re okay with one change (Brenda added).

· Reported a tax appeal came through for State College Baseball Club with a trial scheduled in May. Bob should attend if it goes to trial.

· Received a letter filtered through Rep. Benninghoff’s office regarding a CCP resident’s letter to ARS, the new owner, purchased by Sheriff Sale from Eastern Empire. ARS’ response to that resident refers to a preliminary plan which has expired and cannot legally be used.

· A letter from Ashford Manor Assoc. asks that their $28,000 Surety be reduced. Board said no. Bob should write back & tell them to keep as is.

· He reviewed Nittany Engineering Agreement and gave comments. If his changes are incorporated, he’ll have no problem with the agreement.

Secretary/Treasurer’s Report – Brenda

· Presented bills to be paid list for review and approval. All bills approved by all 4-Board members.

· Reported a 2-day Liquid Fuels audit expected on 2/11 & 2/12.

· Presented Resolution #6 to pay the Fire Co. March land payment for $7,391.65. Motion to approve by Bob, seconded by Ron, motion carried unanimously – signed.

· Presented 2008 Survey of Financial Condition for Tom’s signature. Dick made motion to sign, seconded by Ron, motion carried unanimously – signed.

· Presented Department of Auditor General Pension annual report for Tom’s signature. Dick made a motion to sign, seconded by Ron, motion carried unanimously – signed.

· Reported the office printer died today (2/9).

· Handed out Ethics-Statement of Financial Interest for the Board to complete & return to me.

Correspondence as listed separately and distributed.

Zoning Report – Jeff

· January 2009 report handed out.

· Reported an issue he & Budd have with Agnes Homan subdivision. Plans were rejected by Zoning for non-compliance. Homans asked for a Driveway Permit for one of the lots behind the houses along Rte 144. They asked for a PennDOT HOP and were rejected. Now they are asking to come out of Oakwood Acres. Jeff’s problem with that is Oakwood is a residential district feeding commercial lots (Homan subdivision). Oakwood roads are not designed for that kind of traffic and with Rte 45 widening, Oakwood Lane will be steeper. The Board discussed possibly changing Oakwood’s access to Homan Lane or to Rte 144 and then possibly closing Oakwood Lane, but they are not in favor of using Oakwood roads for this development. It was suggested that Homan’s consider buying land from the Fair and build a new road out to Homan Lane.

Road Superintendent’s Report - Budd

· Repaired shoulders that washed with the rain/melting snow.

· Received our allocation of salt for the year.

· Received letter from PVASD requesting school bus stop ahead signs be placed at Hocking Lane along Rte 144. Dick made a motion for Budd to proceed, seconded by Ron, motion carried unanimously.

Country Club Park – none

Penns Valley Regional Planning Commission – Dick

· Dick said we need to appoint someone to the recreation committee. Tom will check with someone.

Old Business

· Two Maintenance Bonds from Maxwell Trucking for Sinking Creek were presented for acceptance. Ron made that motion, seconded by Bob, motion carried unanimously.

· Bob C. asked about the Park & Ride Agreement. It needs to be reviewed and comments mailed to Greg Kausch, CATA as soon as possible.

· Bob C. asked status of setting tapping fees. He believed NEA was ready to use their formula & do the calculations. Not provided yet.

· Chuck Herr discussed the revised sewage management program. Chuck & Bob R. were told to continue.

· Jeff reported that Harry Burd delivered all of last years paperwork to him. Keystone Inspection’s lack of paperwork prompted the Board to authorize Bob R. to write to L & I requesting copies of prior years.

New Business

· Chuck Herr reported on two sewage violations that he will need to take firmer action on.

At 8:45 PM Chairman Sharer called an executive session on a legal issue and invited Brenda, Chuck & Bob R. to join the session.

Executive session was closed and regular meeting reconvened at 9:13 PM.

The Board discussed a sewage/legal issue and directed the SEO and Solicitor to proceed.

Adjournment

Tom adjourned the meeting at 9:18 PM.

Respectfully submitted,

. Resolution #5 was presented to spply for PennVEST funding.onded by Ron, daily logs and report to the Board ,mopnthly.Brenda K. Burd

Secretary/Treasurer

. Resolution #5 was presented to spply for PennVEST funding.onded by Ron, daily logs and report to the Board ,mopnthly.

. Resolution #5 was presented to spply for PennVEST funding.onded by Ron, daily logs and report to the Board ,mopnthly.. Resolution #5 was presented to spply for PennVEST funding.onded by Ron, daily logs and report to the Board ,mopnthly.

CCP – Country Club Park

DEP – PA Department of Environmental Protection

NEA – Nittany Engineering & Assoc.

HOP – Highway Occupancy Permit

PVASD – Penns Valley Area School District

CATA – Centre Area Transportation Authority

SEO – Sewage Enforcement Officer

NEA – Nittany Engineering & AssocNEA

THE MINUTES POSTED HERE ARE NOT OFFICIAL. THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS. THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

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