MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF JANUARY 5, 2009

 

The organization and first regular monthly meeting of the Potter Township Board of Supervisors was held on Monday, January 5, 2009 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron Sweitzer present.  Also attending were Attorney Robert Rayman, Road Superintendent Budd Brooks and Secretary/Treas. Brenda Burd.   

 

Also in attendance were Mary Ellen Whalen, Mel Sammis, Tim Lockard, Sandra Rishel, and Joe Swanderski.

 

At 7:00 P.M. Mr. Sharer asked everyone to stand and pledge allegiance to the flag after which he turned the meeting over to Attorney Rayman for the election of a Chairman.  Mr. Rayman asked for nominations for Chair.  Bob nominated Tom Sharer, seconded Ron; no other nominations, vote carried unanimously.  

 

At 7:02 P.M. Attorney Rayman turned the meeting over to Chairman Sharer. 

Elections/Appointments

Chairman is Tom Sharer.

Vice Chair is Jake Tanis, nominated by Dick, seconded by Bob, carried unanimously. 

Secretary/Treasurer - Brenda Burd

Road Superintendent - Budd Brooks

Solicitor - Robert Rayman

Earned Income Tax Collector - Brenda Hile

Certified Public Accountant - Parente Randolph (Rick Bair)

The above 5-approved on a motion by Ron, seconded by Jake, carried unanimously. 

Open Records Officer is Brenda Burd on a motion by Dick, seconded by Jake, carried unanimously.

SEO – Primary Charles Herr

SEO – 1st Alternate Pam Winter

SEO – 2nd Alternate Stanley Wallace

Above 3 approved on a motion by Bob, seconded by Ron, carried unanimously.

Engineer Primary is Don Franson

Engineer Alternate is ELA Group

These 2 approved on a motion by Ron, seconded Jake, carried unanimously.

Bank Primary – Jersey Shore State Bank

Bank Secondary – First National Bank

Banks approved on a motion by Ron, seconded by Bob, carried unanimously.

Three signatures on each check (2-original + 1-stamped)

Liquid Fuels 3-original signatures on each check

Signatures on checks approved on a motion by Ron, seconded by Bob, carried unanimously.

Check signatories – Chair, Vice Chair and Treasurer on a motion by Ron, seconded by Bob, carried unanimously.

Treasurer’s Bond approved at $700,000 on motion by Bob, seconded by Dick, carried unanimously.  Treasurer was directed to get a price for $1-million bond.

Zoning Hearing Board – William Pyle

Zoning Hearing Board – Dennis Grove

Zoning Hearing Board – John Zerby

Zoning Hearing Board – Mark Fortney

Zoning Hearing Board approved on motion by Dick, seconded by Bob, carried unanimously.

Zoning Hearing Board Solicitor – James Rayback

Vacancy Board – Mel Sammis

These 2 approved on a motion by Ron, seconded by Bob, carried unanimously.

Alternate Zoning Officer – Charles Herr on a motion by Bob, seconded by Ron carried unanimously.

Planning Commission – Pam Winter 4-year term on a motion by Bob, seconded by Dick, carried unanimously.

Planning Commission – Paul Sampsell 4-year term on a motion by Ron, seconded by Bob, carried unanimously.

Planning Commission – Lynda Powell to finish M. Strouse’s term until 12/31/10, on a motion by Dick, seconded by Jake, carried unanimously.

Penns Valley Regional Planning Commission - Dick Decker for 2-year term on a motion by Bob, seconded by Jake, carried unanimously.

2009 Meeting dates, time & place – 1st & 2nd Monday of every month except Labor Day 9/7, at 7 PM at 124 Short Road, Spring Mills approved on a motion by Ron, seconded by Bob, carried unanimously.

Spring Creek Watershed Commission (SCWSC) – Ann Glaser

Spring Creek Watershed Commission Alternate – William Fleckenstein

SCWSC Reps approved on a motion by Ron, seconded by Bob, carried unanimously.

Fee in-lieu-of parkland remains at $1,250 on a motion by Jake, seconded by Dick, carried unanimously.

Mileage reimbursement @ IRS rate of 55¢ per mile on a motion by Bob, seconded by Dick, carried unanimously.

Carol Corman is contracted as Planning Commission Secretary, not appointed.

The Board asked Bob Rayman to attend the 2nd meeting of every month.

 

Regular meeting

Resolution #2 giving SBWJA the power to approve individual sewer lateral grants from Centre County Grant money, approved on a motion by Bob, seconded by Dick, carried unanimously.

 

Citizen’s Concerns

·         Ms. Sammis asked about covenant information for the wells for Sinking Creek Development.  She was referred to Stan Wallace.

·         Joseph Swanderski requested a waiver of SEO fees he was billed.  After discussion, he was told this is our written requirement and he needs to pay the fee.  He said he will pay this week.

 

Subdivisions

·         John Ishler Subdivision-Tim Lockard:  Component 1 Planning Module was presented for approval.  Dick made a motion to sign, seconded by Bob, carried unanimously.  Secretary signed. 

·         Two Maintenance Bonds from Maxwell Trucking for Sinking Creek reviewed by Bob Rayman.  We need a copy of the Maxwell contract with the Developer – the contract date is required on this Bond.  Tabled until 1/12/2009 meeting - Brenda is supposed to acquire these contracts.

 

Approval of minutes

·         Minutes of December 8, 2008 were approved on a motion by Bob, seconded by Ron, with 2-corrections:  1. under Subdivisions next to last word should be “for” and 2. Road Superintendent’s Report “He needs a resolution done to add the signs in all developments to the sign ordinance” motion carried unanimously with those corrections.

 

Secretary’s Report – Brenda

·         Presented Resolution #1 Zoning Schedule of Fees – Jeff said to keep same rates.  Ron made a motion to approve, seconded by Jake, on the condition Jeff be asked about “re-submittal fees” as previously discussed, motion carried unanimously. 

·         Presented Memorandum of Understanding (MOU) between Township and Owner requesting sewage services.  Bob made a motion to approve MOU, seconded by Ron, carried unanimously.

·         Presented the Open Records Policy revised by Bob R. effective 1/5/09.  Ron made a motion to approve, seconded by Jake motion carried unanimously.

 

Old Business

·         Health Insurance – take off agenda

·         Proposed Sewage Ordinance – C. Herr working with DEP

·         Township Building – on hold

·         Zoning map & Ordinance – hope for a March public hearing-get a realistic date from Jeff (PCI change and map update)

·         Establish CCP tap fees –DEP did approve Act 537 so NE & A can proceed

·         CHPSA trailer – Budd working with Centre Hall Potter Sewer Authority.

·         Benefits language to change: an employee’s anniversary date will henceforth be when an employee will get his/her vacation.  Also, change Veteran’s Day holiday to the day after Thanksgiving. Have Bob R. review changes.

·         In lieu of fee ordinance verbiage should be discussed with Bob R.

 

New Business

·         Dennis Alan Circle Easements – one for Houser and one for Bitner/Parkes reviewed & approved by Bob Rayman.  Bob C. made a motion to approve, seconded by Ron, motion carried unanimously.  Tom and Brenda signed.

·         Centre Hall Borough/Potter Township/Gregg Township/Stephen Grieb Farm Lease Agreement presented.  Ron made a motion to approve, seconded by Bob, carried unanimously.  Signed.

·         Annual Zoning Report handed out.

·         Bob reported on a HOP conference call-the Board should see all HOPs and respond to PennDOT.

·         Bob reported PVASD is trying to eliminate tax collectors jobs.  The school district wants to implement a ‘box’ collection system instead of a person.  This will be discussed Wed. 1/7/09 & voted on 1/21/09.  Municipalities of Penns Valley need to attend & voice their opinions.

·         Discussed a part time plowing person.  Budd should talk to one man in particular (Rod J) & Budd should discuss with Junior (Phil O), high vs. low priority roads for plowing.

 

Open Discussion

·         Dick asked if a letter was written to the Fire Co. – no.  Tom asked Brenda to draft a letter of our requirements: attend quarterly Township meetings, provide us with minutes upon approval (via email to post), Financial Reports, Treasurer’s Report, a 5-year plan and a budget.  Also remind them their long term business plan is due to us by March.

 

Adjournment

At 9:13 P.M. Ron made a motion to adjourn, seconded by Jake, meeting adjourned.

 

Respectfully submitted,

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

SEO – Sewage Enforcement Officer

SBWJA – Spring-Benner-Walker Joint Authority

DEP – PA Department of Environmental Resources

NE & A – Nittany Engineering & Assoc.

HOP – Highway Occupancy Permit

PVASD – Penns Valley Area School District

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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