MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF MAY 5, 2008

 

The May meeting of the Potter Township Board of Supervisors was held on Monday, May 5, 2008 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron Sweitzer present.  Also attending were Solicitor Robert Rayman, Secretary/Treas. Brenda Burd, Road Superintendent Budd Brooks and Zoning Officer Jeffrey McClellan.  

 

Also in attendance were Stan Wallace, Ann Glaser, Sandra Rishel, Mary Ellen Whalen, Jody Yearick and Fred Yearick.  

 

At 7:01 P.M. Chairman Sharer opened the meeting by asking everyone to stand and pledge allegiance to the flag after which he called the meeting to order. 

 

Tom asked Budd if Hawbaker’s Paving Bid was satisfactory.  Yes.

 

Additions and corrections to minutes

·         Minutes of April 14, 2008 need two corrections: Page 2, Old Business, Bob wants the minutes to say it was understood the Township’s feelings were that we wanted the accounting handled at Potter Township.  Bob also wants Page 3, Paragraph 3, to read: Bob handed out farm development rights bought.  With these corrections Bob made a motion to approve, seconded by Ron, motion carried unanimously.

 

Citizen’s Concerns – none

 

Planning Commission

May meetings will be May 6th and May 20th.

 

Subdivisions

·         After discussion of the in-lieu-of fee for the Barbara Bubb Subdivision not being applicable, Ron made a motion for Brenda to write to Centre County Planning Office advising them, seconded by Dick, motion carried unanimously.

 

Zoning Officer’s Report – Jeff

·         Handed out April’s report.

·         Said they need to discuss evening hours once his office is completed – which will be soon.

·         Reported our zoning is on-line under the County web site (look for Chapter 27). 

·         Tom had residents ask him about occupancy permits.  None were given to Potter Township.  Tom will call Mr. Hampton.

 

Solicitor’s Report

·         Bob asked about the farm insurance.  It was effective 4/21/08, but we’ve received no paperwork or bill yet.  Brenda will follow up with the Agency.

·         Bob did the lease for the farm and asked the status.  Brenda gave it to Tom.  Mr. Downey needs changed to Mr. Grieb, which Brenda can change.  John Miller also needs to review it.

·         Asked if the Township has heard anything further with the DEP “administrative order” on Country Club Park.  Budd said no, when we received it, it will be sent to Bob for review.

 

Secretary’s Report

·         Presented bills to be paid list for review and approval.  Since we have only one meeting scheduled in May, Bob made a motion, seconded by Dick authorizing Brenda to continue paying bills through May.  All bills were approved by all 5-Board members.

·         Presented a letter from Centre Hall-Potter Youth Baseball League requesting a donation.  Ron made a motion to donate $300, seconded by Bob, motion carried unanimously.

·         Reported the results of the CDBG income survey for CCP revealed they are not eligible for a grant under the CDBG program and asked permission to convey this information to CCP residents.  Okay.

·         I handed out information on the first ever Delegate/Exhibitor Mixer to be held at the PSATS Convention on Sunday, May 11th at 4:00 p.m.

·         I handed out an employee evaluation form tonight for your comments.  Bob wanted to make a motion to appoint 2-Board members to an employee evaluation committee but Tom suggested verbiage be added on safety and suggested tabling the form until next meeting.  Bob asked Brenda to place in the minutes that an evaluation form will be finalized by next meeting.  Tom said he’ll provide the form they use at his job.  Ron made a motion for Budd to use the evaluation form Brenda handed out as a trial, seconded by Dick, motion carried unanimously. 

·         I handed out a copy of the CCAMS Agenda for the Board to recognize the work we do at the Secretary’s meetings; the next one is May 21st.

·         Reported that I can get the same chair for the meeting room but not the same color.  New arms cost nearly as much as a new chair.  I was told to order 2 chairs of a similar color.

Correspondence I wrote on Township behalf:

1. I informed CCPO the Hoopers paid $1,250 in-lieu-of fee

2. Mailed copies of all Floodplain Ordinances to CCPO so they could electronically mail to Dan Fitzpatrick in Harrisburg

3. Letter to Robert Rayman and Charles Herr authorizing them to attend the May 20th Planning Commission meeting to discuss the proposed On-lot Sewage Ordinance

4. Letter with $20,000 to Norm Lathbury for payment to John & Evalene Ishler Ag Easement purchase

Correspondence received as listed and distributed.

 

Road Superintendent’s Report – Budd

·         Reported they did brush collection 4/28 & 29 and riff raff 5/2 & 3

·         They are working in Decker Valley this week

·         Tomorrow (5/6) they will start mowing around the Township again

·         The week of 5/12 they will start the base repair for the roads to be paved

·         On May 12th Hawbaker will start working on Sinking Creek Road and the turning lane and Sinking Creek Road will be closed.  On May 6th letters need written to all emergency personnel and residents.  The detour will be Indian Lane which Hawbaker will post.  Budd was told to grade Indian Lane.

Country Club Park – Budd

·         Reported the emergency plan was sent to DEP last week – have heard nothing back yet

 

Penns Valley Regional Planning Commission – Tom

Their meeting should be May 19th

 

Old Business

·         Health Insurance – nothing to report

·         Proposed Ordinance – Chapter 18 On lot sewage disposal.  Planning Commission has a meeting set for May 20th with Chuck Herr & Bob Rayman.

·         Township Building addition – nothing to report

·         Update Zoning Map – Dick said their recommendation has gone to the Board

·         Update Zoning Ordinance for farming – Dick said their recommendation has gone to the Board

·         Tom reported a farm land meeting was held with him and Centre Hall Borough and Gregg Township.  The Borough used their tax ID number to get the checking account opened; they require the Chair from each municipality to sign each check; 3-signatures required on each check.  Beth Ann got about $4,000 to open the account and they will receive about $4,000 from Mr. Grieb.  The account is in Northwest Savings Bank.  Three persons from each municipality (Potter, Centre Hall & Gregg) are recommended for the Board to establish by-laws.  Bob Jacobs has sample by-laws.  They need to appoint people to the Board.  Brenda should change Mr. Downey’s name to Mr. Grieb on the lease agreement. 

·         Regarding Liquid Fuels payroll, Brenda has spoken with Xochi Confer about helping to get a clean cut off following June payrolls and making sure accounting is set up correctly. 

·         Tom reported for PSATS attendees, a Centre County sponsored breakfast paid by vendors will be on Tuesday, May 13th at the convention.

·         Tom asked if we heard anything from Pat Casher on Centre Hall Mountain sewer extension.  No.

·         Tom presented a letter for Brenda to file from the Judge of Elections thanking the Township for all their support.

 

At 8:00 P.M. Chairman Sharer recessed the regular meeting for Conditional Use Hearing on proposed transient lodging “rental cabins” Property #20-8-5C located at 107 Yearick Blvd., Centre Hall, PA.

 

At 8:32 P.M. Chairman Sharer closed the Conditional Use Hearing and reconvened the regular meeting.

 

New Business – none

 

Open Discussion – none

 

At 8:34 P.M. Chairman Sharer recessed the regular meeting for executive session on personnel.

 

At 9:25 P.M. Chairman Sharer closed the executive session and reconvened the regular meeting. 

 

Bob reported that he, Dick and Budd met with Kevin Kline of PennDOT on May 1st and got a work update and learned PennDOT will be doing a traffic study on Route 322 along the PCI district.

 

Adjournment

At 9:26 P.M. the meeting was adjourned on a motion by Dick, seconded by Ron.

 

Respectfully submitted,

 

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

CDBG – Community Development Block Grant

CCP – Country Club Park

CCAMS – Centre County Association of Municipal Secretaries

CCPO – Centre County Planning Office

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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