MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF APRIL 14, 2008

 

The second regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, April 14, 2008 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman, Dick Decker and Ron Sweitzer attending.  Also attending were Road Superintendent Budd Brooks and Secretary/Treas. Brenda Burd. 

 

Also in attendance were Lynda Powell, Wanda White, John Mazich, Nancy Doty, Mary Ellen Whalen, Mel Sammis, Ann Glaser and Sandra Rishel.

 

At 7:00 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order. 

 

Additions and corrections to minutes/financials

·         Minutes of April 7, 2008 – Bob had one comment; under Old Business: Tom asked status of Jeff’s office – Jeff is spackling and dry walling tonight (4/7).  With that comment, Bob made a motion to approve, seconded by Ron, motion carried unanimously.

·         Financial Report for March 31, 2008 was approved as presented on a motion by Dick, seconded by Bob, motion carried unanimously.

 

Citizen’s Concerns                  

·         Lynda Powell spoke for a citizen’s group in an effort to have Sheetz tone-down their proposed building at the Old Fort.  She provided information to the Board of Sheetz stores in other areas that they toned down, working with those municipalities.  She and her group wish to maintain the character of the community around the Old Fort.

 

Opening of 2008 Paving Bids

 G O Hawbaker                          HRI                  Eastern Industries                    Ameron Construction

   $93,239.64                          $93,261.00                $93,287.40                               $124,857.00

 

All Bidders provided Bid Security.  Ron made a motion to accept Hawbaker’s bid contingent upon Budd’s review, seconded by Jake, motion carried unanimously.

 

CHPSA – John Mazich

·         John attended as follow up to their 3/21/08 letter to the Supervisors to offer their expertise or advice regarding the sewage facilities planning at CCP.  They are interested in working with the Board in facilitating these efforts and in taking over the plant when done.

 

Planning Commission Report – Dick

·         He gave the Board a written report from their April 1st meeting.

 

Subdivisions – none

 

Solicitor’s Report – none

 

Secretary/Treasurer’s Report – Brenda

·         Presented bills to be paid list for review and approval.  All bills approved by all 5-Board members.

·         Reported Norm Lathbury called for a check for the John & Evalene Ishler Farm for $20,000 as promised.  Since only $10,000 was budgeted, where should I get the balance?  Use all the General Fund budget #461 for $15,000 and take the $5,000 balance from the In-Lieu-of-Fee Money Market account, on a motion by Bob, seconded by Ron, motion carried unanimously.

·         Presented Resolution #7 to reimburse Centre Hall Fire Co. from the Fire Protection account for Glick bills & Miller Motor Co. bills totaling $2,296.62.  Bob made a motion to approve, seconded by Ron, motion carried unanimously.

·         Presented a letter addressed to Bill Hilshey, Clearwater Conservancy for the Board to sign as discussed at last meeting in support of the Conservancy’s Conservation Grant to DCNR.  Ron made a motion for the Chair to sign, seconded by Jake contingent upon Bob Rayman’s review, motion carried unanimously.  Chair signed.

·         Reported a worker’s comp audit is scheduled for tomorrow (4/15/08).

·         Asked the Board if a Stenographer should attend the 5/5/08 public hearing.  No.

·         Asked the Board if I should ask Bob Rayman to prepare a draft Ordinance for mandatory hook-up for the sewer system from Spring Twp. to the top of Centre Hall Mountain.  Yes.

Correspondence

·         As listed and distributed.

 

Bob asked what the TASC monthly fee is on the bills list.  TASC administers the health insurance deductible the Township pays per person.

 

Road Superintendent’s Report - Budd

·         The Amish requested we put up signs to warn traffic of children walking to school along Decker Road.  The Amish purchased the signs.  Bob made a motion for Budd to install the signs, seconded by Dick, motion carried unanimously.

·         Reported Sheehan Pipeline is putting lines in along our roads.  They will bond the roads and will video the roads before and after the pipeline is placed.

·         Brush collection is April 28th and 29th.

·         Riff raff is May 2nd and 3rd with senior pick up May 1st.

·         Kevin Kline will meet with 2 Board members on May 1st at 6:30.

Country Club Park – Budd

·         Gave the Board a draft emergency plan that needs sent to DEP – he’s still waiting on the contract from Robinson Septic Service.

·         Asked for a decision on the insurance amount for mowing.  Ron made a motion to accept $300,000 as suggested by Bob Rayman, seconded by Dick, motion carried unanimously.

 

Penns Valley Regional Planning Commission Report – and – Peer to Peer – no report

 

Old Business

·         Tom reported a farmland meeting of Centre Hall, Gregg and Potter will be held on April 15th.  They were told that as long as they have a business name and a tax ID number, they can open a bank account and transact business.  Beth, the Centre Hall Secretary will open a checking account.  They still need to create a ‘commission’ or ‘committee’.  Bob said he understood the Township’s feelings were we wanted the accounting handled at Potter Township. 

·         Ron asked Brenda to get the same financial information from the Centre Hall Secretary that Brenda provides the Fire Tax committee.

·         Tom reported the Tussey Sink clean up will be April 19th.  The Township will do a drive-by and support with bags.

·         Bob asked about the FEMA maps because he & Jeff found a discrepancy.  One set of maps came addressed to Zoning and one to the Supervisors and as directed, Brenda gave the Supervisors copy to the Planning Commission with the office copy of the old FEMA maps for them to compare.

·         Bob said approval needs given to invite Bob Rayman and Chuck Herr to May 20th Planning Commission meeting since it will incur costs.  Bob made a motion to approve, seconded by Ron, motion carried unanimously.  Brenda should send each a note of Board approval to attend.

·         Tom asked if the elections April 22 will be at the Township Building.  Yes, as approved months ago. 

·         Bob asked if we are moving ahead with the Engineer establishing tap fees.  Budd said yes.

 

New Business

·         Bob commented on a meeting he attended following a CCMPO Sub-committee meeting where they discussed Old Fort Park & Ride.  The Township part is completed.  The permitting process is being worked on; the state and the historic group are negotiating; PennDOT would now like a 20-year lease instead of a 10-year lease.  Bob publicly apologized to Brenda for anything that may have been said or inferred that the park & ride process is being held up because of her.  The Legion’s inference to Brenda holding things up is incorrect. 

·         Bob gave the Board a hand-out of documentation of the number of subdivisions we have and will try to get them a book of all subdivisions in our Township and in Penns Valley.

·         Bob handed out farm development rights bought.

·         Tom reported he and Bob had the opportunity to discuss Brenda’s complicated payroll process with Xochi Confer of Boggs Township; breaking payroll out of the Liquid Fuels (LF) and tracking it, the lengthy year end LF report and the LF audit.  No other Township pays payroll from LF.  Xochi recommended Potter pay all it’s payroll from the General Fund and pay paving, stone and other road materials instead from LF.  Xochi said the way we do it could be changed the end of a quarter, say June 30th, and Brenda may ask Xochi to assist with the change-over.

·         Ron asked Brenda about the Township internet.  The phone line was bad and was fixed but we cannot get anything but dial up for at least 6-months or so.

·         Brenda asked about paying bills in May since we have only one meeting scheduled on May 5th.  Tom said prior approval can be given so we don’t get penalties.

 

Open Discussion       

  • Bob reported the zoning office wiring is in and connected, the dry wall is about done, they will finish sanding and painting then put up the ceiling.

 

At 8:47 P.M. Chairman Sharer recessed the regular meeting for executive session on personnel and Brenda was asked to stay.

 

Adjourn

·         At 9:25 P.M. Chairman Sharer closed the executive session, reopened the meeting and adjourned.

 

Respectfully submitted,

 

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

 

CCP – Country Club Park

DCNR – PA Department of Conservation & Natural Resources

DEP – PA Department of Environmental Protection

FEMA – Federal Emergency Management Agency

CCMPO – Centre County Metropolitan Planning Organization

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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