MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF FEBRUARY 11, 2008

 

The second regularly scheduled meeting of the Potter Township Board of Supervisors was held on Monday, February 11, 2008 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, III, Bob Corman and Dick Decker attending.  Also attending were Road Superintendent Budd Brooks, Secretary/Treas. Brenda Burd, Solicitor Robert Rayman and Zoning Officer Jeff McClellan.  Ron Sweitzer joined the meeting at 7:10 P.M.

 

Also in attendance were Mary Ellen Whalen, Mel Sammis, Jeff Fuller, Molly Kunkel, Alan Decker, David and Barbara Coopey, Todd Bowersox, Sandra Rishel, Ann Glaser, Sam Malizia, Mark Torretti, Doug Hill, Jay Lynch and Tim Rogers.

 

At 7:00 P.M. Chairman Sharer asked everyone to stand and pledge allegiance to the flag after which he called the meeting to order. 

 

Additions and corrections to minutes/financials

·         Minutes of February 4, 2008 were approved with one correction:  2nd page, Open Discussion, last item should read:  “In consideration of outsourcing snow removal, Jake asked……..” and with this change, Bob made a motion to approve, seconded by Dick, motion carried unanimously.

·         Financial Report for January 31, 2008 was approved on a motion by Bob, seconded by Dick, motion carried unanimously.

 

Citizen’s Concerns                  

·         Todd Decker, representing the Eutaw House SFTF, asked the Board to reduce the amount of inspections and escrow funds in light of the Eutaw House closing 1/1/08.  Chuck Herr supports this reduction and will continue to work with Mr. Decker.  The Board needs written concurrence from Mr. Herr before they approve the reduction.

·         Mel Sammis asked the status of Route 144/Sinking Creek Road intersection.  She was referred to Stan Wallace.

 

Opening of Bids

Aggregate                             Eastern Industries                                Hanson Aggregates            G.O.Hawbaker           P-Stone

1B stone/ton delivered          $9.50                                 $10.50                   $11.11        

2B stone/ton delivered            8.95                                    9.50                      11.11

2RC/ton delivered                   6.95                                   8.00                        9.61

Anti-Skid/ton delivered            8.10                                   8.50                      12.11

4” Minus/ton delivered            8.70                                   8.50                      11.96

DSA Material/ton tailgated   10.00                                  10.50                      13.11

 

P-Stone submitted a bid but did not submit a Bid Bond therefore was eliminated.  All other Bids had acceptable Bid Bonds and Bob made a motion to accept Eastern’s Aggregate Bid based upon Budd’s review and approval, seconded by Ron, motion carried unanimously.

 

E-3 Oil                                   Eastern Industries                                Jefferson Paving                  Whitaker Roads

Delivered and applied              $1.512/gal.                             $1.66/gal.                               $1.70/gal.

           

All Bids had acceptable Bid Bonds and Bob made a motion to accept Eastern’s E-3 Bid based upon Budd’s review and approval, seconded by Jake, motion carried unanimously.

 

Planning Commission Report – Dick

·         They reviewed some time extensions.

·         Lynda Powell is collecting information on the Sheetz subdivision.

 

Subdivisions – none

 

Solicitor’s Report

·         Drafted a letter of support to Scott Bubb on the proposed winery for Board review.

·         Reviewed Trans Associates contract and suggested one minor change.

·         Discussed revising the On-lot Sewage Ordinance.  He’ll re-write the Ordinance but needs told which comments to use.  The Planning Commission will revise their comments for Bob.

 

Dick made a motion to sign the letter of support to Scott Bubb on the proposed winery, seconded by Bob, motion carried unanimously and letter was signed by Chair.

 

Road Superintendent’s Report - none

Country Club Park – Budd

·         Reported everything is currently running okay.

·         Asked if he should get bids for mowing.  Yes and whoever mows must provide proof of insurance.

·         Tom reported a meeting 2/11/08 with DEP on CCP issues and the need to discuss further at an executive session.

 

Penns Valley Regional Planning Commission Report – and – Peer to Peer – Tom

·         Discussed a possible Park and Rec committee made up of an official from each municipality.  Bob Jacobs will give support.  The criteria is not yet defined but they will need to coordinate all activities, partner with the school district and be the main contact for groups who want to hold events.  This committee would consider the whole valley’s needs; all information would be taken back to the Municipalities and decisions made by them.

 

At 7:30 P.M. Chairman Sharer recessed the regular meeting for Conditional Use Hearing for SJM Enterprises proposed changes for the State College Baseball fields.  Hearing closed at 9:01 P.M.

 

At 9:03 P.M. the regular meeting was reconvened.

 

Secretary/Treasurer’s Report – Brenda

·         Presented bills to be paid list for review and approval.  Bills were approved by all 5-Board members.

·         Reported a Liquid Fuels Audit is scheduled for 2/12/08.

·         Presented Trans Associates Proposal for signature. Bob R. has reviewed and suggested one minor change.  Trans has already incorporated this change into the contract.  Ron made a motion to sign, seconded by Bob, motion carried unanimously.  Signed.

·         Asked permission to advertise the road check for Sat., March 15th at 8:00 A.M. followed by a meeting on the proposed building addition.

·         Presented Statement of Qualifications from Mid-Penn Engineering – file.

·         Presented letter from Benner Township requesting we appoint a representative for Spring Creek Canyon Master Plan Advisory Committee.  Ann Glaser volunteered.  Dick made a motion, seconded by Ron to appoint Ann to the committee, motion carried unanimously.

Correspondence

·         As listed and distributed.

 

Bob asked why bills for stone and hauling are separate, and suggested we ask Bob Rayman about this.  The total price of the material and stone is the bid price.

 

They discussed the SEO Interim Inspections for on-lot sewage as proposed by Mr. Herr’s letter dated 1/28/08, reviewed by Mr. Rayman.  Based on Mr. Rayman’s recommendations, the Board will not adopt a Resolution but on a motion by Bob, seconded by Ron the Board “supports the use of interim on-lot sewage disposal system installation inspections; the scheduling of which shall be at the discretion of the SEO” motion carried unanimously.

 

Old Business

            Tom asked about Pat Casher’s CDBG letter for CCP.  It was not done.  Pat will call Budd. 

 

New Business – none

 

Open Discussion – none        

 

Adjourn

·         At 9:25 P.M. Chairman Sharer recessed the regular meeting for an Executive Session on personnel.

·         At 10:20 P.M. Chairman Sharer reconvened and adjourned the meeting.

 

Respectfully submitted,

 

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

 

 

SFTF – Small Flows Treatment Facility

DEP – PA Department of Environmental Protection

CCP – Country Club Park

SEO – Sewage Enforcement Officer

CDBG – Community Development Block Grant

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

Back to Minutes Index