MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW. POTTER TOWNSHIP

POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF FEBRUARY 4, 2008

 

The first monthly meeting of the Potter Township Board of Supervisors was held on Monday, February 4, 2008 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Tom Sharer, Jake Tanis, Bob Corman, Dick Decker and Ron Sweitzer present.  Also attending were Secretary/Treasurer Brenda Burd, Road Superintendent Budd Brooks and Zoning Officer Jeff McClellan.

 

Also in attendance was Scott Bubb, Stan Wallace, Lynda Powell, Sandra Rishel, Ann Glaser and Michael Kipp.

 

At 7:02 P.M. Chairman Sharer opened the meeting by asking everyone to stand and pledge allegiance to the flag after which he called the meeting to order. 

 

Additions and corrections to minutes

·         Minutes of January 14, 2008 were approved as presented on a motion by Dick, seconded by Jake, motion carried unanimously.

·         Minutes of January 28, 2008 were approved as presented on a motion by Bob, seconded by Dick, motion carried unanimously.

 

Citizen’s Concerns

Scott Bubb thanked the Board for their direction on Jan. 14th and for their positive response to his proposed winery.  Later under ‘Open Discussion’ Scott asked the Board to write a letter supporting a winery in the Township.  Bob made a motion for Bob Rayman to draft a letter of support to operate a limited winery in the Township, seconded by Dick, motion carried unanimously.

 

Subdivisions

·         Mike Kipp for Rossman/Heckman Subdivision Presented Component III Planning Module.  Bob made a motion to approve Planning Module, seconded by Ron, motion carried unanimously.  Chair signed.

·         Rossman/Heckman Subdivision Planning Module had no check list.  Dick made a motion for Brenda to sign it out of meeting, seconded by Ron, motion carried unanimously.

·         Stan Wallace for No. 1 Cycle in PCI  Stan discussed proposed transient housing at No. 1 Cycle Shop and asked how to handle it.  After discussion, Dick made a motion to add conditional use as a choice under PCI to go to a hearing as an amendment for PCI to allow transient housing/housing facilities in the PCI District, seconded by Bob, motion carried unanimously.

·         Establish a conditional use hearing date to add conditional use as a choice under PCI  as an amendment  for PCI to allow transient housing/housing facilities in the PCI District:  Jake made a motion to hold a public hearing on Tuesday, March 11, 2008 at 7:00 P.M., seconded by Dick, motion carried unanimously.

 

Zoning Officer’s Report – Jeff

·         Presented January’s report.

·         Presented Paul Lehr’s proposed drawing and proposal for the zoning office.  Mr. Lehr proposes to do everything that’s required for Harry Burd for $400-$600.  Bob made a motion to accept the proposal and go ahead using Plan Option #3, seconded by Dick, motion carried unanimously.  Proposal was signed and Brenda was asked to mail it to Mr. Lehr.

·         Reported a need to codify the code book, but suggests they wait until early 2009.

 

Secretary/Treasurer Report

·         Asked who they want to have access to the safe deposit box; the Chair and Secretary have access now.  Ron made the motion, seconded by Bob, for Tom and Brenda to have access (no change), motion carried unanimously.

·         Presented Resolution #2-2008 for Omega Bank to change signatures on all escrow accounts.  Dick made a motion for the Chair, Vice Chair and Secretary/Treas. (Tom, Jake and Brenda) to sign, seconded by Jake, motion carried unanimously.

·         Reported a letter received from SJM Enterprises assuring payment of all engineering costs until a Memorandum of Understanding is executed.

·         Reported a letter/contract received from Trans Associates for traffic studies for 2008.  Have Bob Rayman review and advise.

·         Distributed a letter from Chuck Herr regarding a class he & Pam attended on interim pre-construction inspection requirements.  Chuck asks the Township to support this by passing a Resolution.  Ask Bob Rayman for recommendation.

·         Distributed State Ethics Commission Statements of Financial Interest Forms for you to complete and return to me.

·          Reported a letter received from DEP rejecting the Old Fort 144/45 intersection Planning Exemption for lack of PNDI and a plot plan.  Reported a letter received from Penn Terra today (2/4) with these corrections.

·         Asked if they objected to me getting prices from payroll services to outsource payroll.  Get prices and ask other Townships what they do.

 

Old Business

·         Health Insurance – let on only as a reminder

·         Proposed Sewage Ordinance – Chuck Herr has provided comments; Bob Rayman has reviewed all comments; how do they incorporate all comments?  Ask Bob R.  Brenda should copy all comments for Jeff.

·         Township Building addition –They will meet to decide what they want, then have Paul Lehr review. 

·         Update zoning map – almost there

·         Ordinance for farm zoning – almost there

 

Add re-codify code book to Old Business

 

Road check – tentatively scheduled for Sat. 3/15/08 and they may also discuss the building addition that day.

 

Open Discussion

·         Tom discussed a possible tractor purchase – said he was advised to check out state contracts.

·         Tom asked about the George’s Valley Road Signs.  Budd reported they were placed where PennDOT said to place them.

·         Tom mentioned a position open on the road crew and whether to fill it or not.  Will discuss in executive session.

·         Sandra R. asked Jeff set back questions and she asked Jeff if she could review the Shaner conditional use application. Yes. 

·         In consideration of outsourcing snow removal, Jake asked how the road crew made out in the ice storm short one man; at which point Tom decided to call executive session on personnel.

 

At 8:35 P.M. Chairman Sharer recessed the regular meeting for an executive session on personnel. 

 

Adjourn

At 9:20 P.M. Chairman Sharer closed the executive session and reconvened the regular meeting and adjourned the meeting.

 

Respectfully, submitted,

 

 

 

Brenda K. Burd

Secretary/Treasurer

 

 

DEP – PA Dept of Environmental Resources

 

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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