MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

 POTTER TOWNSHIP

BOARD OF SUPERVISORS

MEETING OF APRIL 3, 2006

 

The first monthly meeting of the Potter Township Board of Supervisors was held on Monday, April 3, 2006 at 7:00 P.M. at the Township Building, 124 Short Road, Spring Mills, PA with Supervisors Monty Strouse, Bob Corman, Richard Poorman and Tom Sharer present.  Also attending were Secretary Brenda Burd, Solicitor Robert Rayman and Road Superintendent Budd Brooks.  Paul Zerby was absent.

 

Also attending were Brian Long, Rick Bair, Sandra Rishel, Ann Glaser, Mary Ramsey, Frank Cummins, Carl Smith, Mick Rowles, Mel Sammis, Penny Waltz, Stacy Zerby, John Zerby, Alan and Joy Decker, and Dick Decker.

 

Vice Chairman Strouse called the meeting to order at 7:00 P.M.

 

Minutes of the March 13, 2006 and March 23, 2006 were approved on a motion by Bob C. and seconded by Tom.  Motion carried unanimously.

 

Citizens Concerns

  • John Zerby asked if the Township meetings are run by the Ethics Law.  He was told yes.  John said at the March 13th meeting the Board voted 3 to 2 not to meet and make a decision on buying the Penn State Land and only a few days later a quorum met at the Borough and approved buying the land.  John said that is breaking the ethics law and they need to know about it.  John was told they had no control over that meeting; it was set up and held by the County.  Tom read from those Minutes exactly what the motion was what the Board voted on and John said they broke the law and will be reported.  Monty told John we broke the law, so what (added per Paul 4/10).  John asked Brenda if he could get a copy of those (3/13) minutes on April 4th.  Yes.
  • Mel pointed out inconsistencies in Casselberry’s hydrogeological study on the Sinking Creek Subdivision.  The Board has not yet seen the report; therefore are not able to comment.  It was suggested Mel send her concerns to the Board to address when all information is complete and available.  Penny said when Casselberry’s personnel came to their home, they did not go into the house, did not take a water sample, they could not get the measuring tape into the well so they asked her what her depth is and that is what they based their data on and that data is false because it was a non-existing well.  If her well is so incorrectly represented, how many others are incorrect.
  • Mick said his concern is over the Penn State land and Gregg Township’s previous comments on how much money they would invest into this farm and then comes up with only a small portion of it.  How will they “split” the land or who pays for what?  It looks like three-quarters of the farm will have to be paid by Potter Township.  Mick was told there are lots of grants available for parks and recs. There was discussion on the County putting up money for this farm, water, infrastructure, and who maintains the land.

 

Opening of Bids for Country Club Park Precast Concrete Utility Building
Two bids were received, however; one bidder had no bid security and was disqualified.  Carr Concrete bid was $44,394.00.  A Bid Bond for 10% of the bid was included as security.  Tom made a motion to accept the Bid contingent upon Budd’s and the Engineer’s review and acceptance or recommendation to re-bid. Rich asked when the grant ran out – June 30th.  He said there wouldn’t be much time to re-bid.  Rich seconded Tom motion; motion carried unanimously.

 

Rick Bair

Rick presented the audit at December 31, 2005 and said we show strong financial conditions to end the year; and our budgeted comparison was very good. 

 

Fire Company

  • Brian said the Public Hearing on the Resolution for the Tax Exempt status is Monday, April 10, 2006 at the Fire Hall.  We need to sign our Resolution, Resolution #6, before their Public Hearing.  Bob C. made a motion to approve Resolution #6, seconded by Tom; motion carried unanimously and was signed.
  • Brian said their carnival is June 6 to10 with fireworks and rides and on Saturday, a parade.

 

Subdivisions

  • Sinking Creek Subdivision – Eric Lundy 
  1. Asked the Board to send DEP a letter to withdraw the Sewage Planning Module for a change in the number of lots.  They will be re-submitting it.  Tom made a motion to support their request to withdraw the Sewage Planning Module, seconded by Bob C., motion carried unanimously.  Brenda was told to write letter.
  2. Gave the Board the March 2006 Traffic Study and suggested we pass it on to Trans Associates.  Brenda was told to send the traffic study to Trans.  Mel asked if she could have a copy to reproduce.  Yes.

 

Secretary’s Report

  • Reported the Township received a revised Sinking Creek development plan, Traffic study, and Casselberry’s Hydro study.
  • Reported receiving PVRPC draft Bylaws (distributed 4/3) that the County wants approved by vote.  Bylaws were discussed and changed.
  • Reported that all Penns Valley Municipalities’ and County information was dropped off by Harry Roth to Potter Township.  Tom said he would be responsible for that information.

 

Open Discussion

  • Tom reported receiving calls from concerned citizens about the possibility of the Board reorganizing.  Rich asked Tom to enlighten them.  Tom said there have been concerns and suggestions the Board consider reorganizing and especially consider a different Chairperson.  He told them he would bring the subject up at meeting.  Bob C. says he has heard concerns too and supports that direction.  Bob C. made a motion to reorganize for Chairperson, seconded by Tom.  Motion carried with Bob, Tom and Monty voting aye and Rich voting nay.  Bob C. made a motion to nominate Tom Sharer for Chairperson, seconded by Monty, motion carried with Bob, Tom and Monty voting aye and Rich voting nay.  Secretary confirmed this is effective immediately but Tom asked Monty to finish out this meeting.

 

At 8:20 P.M. Vice Chairman Strouse recessed the regular meeting for the work session. 

 

At 9:20 P.M. Vice Chairman Strouse closed the work session and reconvened, then recessed the regular meeting and called an executive session on personnel.

 

At 9:35 P.M. Vice Chairman Strouse closed the executive session and reconvened the regular meeting.

 

They discussed and decided the first Monday night of each month will be strictly work sessions, not meetings.  All business will be transacted the second Monday of each month.  They will try this for the months of June, July and August and if it goes well, they will continue.  Brenda was asked to advertise and they will announce this decision at May’s meeting.

 

They discussed paying Brenda overtime for meeting attendance.  Bob C. made a motion to pay her overtime up to a maximum of 4-hours within a pay period unless pre-approved by Chairman Sharer, seconded by Rich, motion carried unanimously.

 

Bob C. inquired about the Zoning Officer’s phone/cell phone use and whether he is charging the Township.  No.  He should be using the Nextel phone since the Township is already paying for it.

 

Tom asked Bob C. if he would talk to Bob Jacobs about coordinating help in setting up the filing system.

 

Adjourn

At 9:45 P.M. Vice Chairman Strouse adjourned the meeting.

 

Respectfully submitted,

 

 

Brenda K. Burd

Secretary/Treasurer

 

CCP – Country Club Park

PVRPC – Penns Valley Regional Planning Commission

THE MINUTES POSTED HERE ARE NOT OFFICIAL.  THE MINUTES ARE POSTED ON THIS SITE AS A CONVENIENCE TO TOWNSHIP RESIDENTS.  THE OFFICIAL MINUTES ARE AVAILABLE AT THE TOWNSHIP OFFICE FOR REVIEW.

 

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